James Madison University
Libraries & Educational Technologies
Adopted January 2009
Table of contents
For all areas not specifically addressed in this policy, please refer to the JMU Libraries Collection Development Policy: http://www.lib.jmu.edu/faculty/cdpolicy.aspx.
This document outlines JMU Libraries' media collection development, selection and management policies across libraries. The media collection consists of video and other multimedia in physical form, the bulk of which is housed in the Media Resources Center in Carrier Library. Media titles are also located in the Music Library and Rose Library to correspond with the needs of academic programs in proximity to these facilities. Location of media items is determined on a title-by-title basis. JMU Libraries' media collection spans multiple subject areas and is not necessarily housed according to subject. L&ET also acquires and supports online digital media in streaming and download formats, which are subject to the provisions of this policy.
As with the general Collection Development Policy, the Media Resources collection development policy reflects and supports the Libraries’ mission and the University’s goals. Wherever resources and academic needs allow, the principles of the American Library Association's Library Bill of Rights also apply to collection activities.
As with other library collections, the Media Resources collection relies upon the subject expertise of liaison librarians and of the Director of Media Resources, while considering disciplinary needs, vendor reliability, and quality of product available.
Liaison librarians make their own selections and approve selections made by faculty of their academic departments. The Director makes additional selections to accomplish the following:
Media Resources provides access to a variety of physical electronic media and digital formats. Acquisitions may be evaluated by the same collecting criteria established for other library materials in the general Collection Development Policy; however, the following qualifications are most important to consider:
Wherever possible, Media Resources collects program titles in the most current and dependable software formats, and specifically in multiple user networked digital form—either through licensing to provide content online via local support or through subscription with authorized vendors who deliver the content. Selection criteria for licensed or subscription content include:
The handling of appropriate gifts specifically to the media collection is identical to that in the general Collection Development Policy. Like the liaison librarians, the Director of Media Resources determines which gifts will be added to the collection in the Media Resources Center.
The Director of Media Resources and library specialist support staff members have primary responsibility for ongoing assessment of the non-music media collections to ensure adequate and appropriate resources are available to support the curriculum. Where collection items and the disciplines they serve are located in other facilities, the Director may only consult on decisions made by liaison librarians or in assisting staff at those locations.
Media Resources normally acquires only one copy of a video or other software title by policy intention. Exceptions may be made in support of intensive and widespread academic use, including distance learning, which cannot be served by one physical copy stored at one location.
Lost, damaged, or missing program items are not automatically replaced but instead are evaluated based on the collecting guidelines and usage data.
If damaged or lost materials in obsolete formats are determined to be important to the collection, Media Resources will attempt to replace such materials. When no exact replacement can be found, rights for libraries and archives under 17 US 108 (.pdf) may be applied to preserve availability of the item for JMU users.
Weeding of the physical media collection ensures that it matches user needs at JMU.
If funds are available and an item is deemed worthy of preservation, software items may be replaced through acquisition of an alternative and current format (where available) or be transferred to such a format after reasonable attempt to secure copyright clearance or through the exercise of libraries and archives rights under 17 US 108. In the latter case of format transfer, the original item should be weeded but retained as justification of proper ownership when formal copyright clearance cannot be obtained.
As part of JMU Libraries, Media Resources will take every opportunity to partner with other Virginia institutions on the digital licensing of online media content. JMU Libraries is an active participant in the Virtual Library of Virginia (VIVA) consortium and fully supports VIVA’s Mission “to provide, in an equitable, cooperative and cost effective manner, enhanced access to library and information resources for the Commonwealth of Virginia's non-profit academic libraries serving the higher education community.” VIVA provides core digital resources essential to JMU users. VIVA also promotes resource sharing among its members and encourages the quick delivery of infrequently-used materials through the interlibrary loan service. Interlibrary loan is also used to borrow materials from non-VIVA libraries.
James Madison University Libraries & Educational Technologies