OVERVIEW
There are three ways citations can be imported into your RefWorks account, depending on the database you're using:
Direct import- your citation can be exported directly from the database into Refworks
Manual import- you can enter the citation data by hand
Text file import- your citation is saved as a text file when you import from within RefWorks
Organizing and searching your database
You can create as many folders as you want to; by default all citations will be imported in the “last imported folder”
Be sure to check the “citations not in a folder” by using the “folder tab” and “View folders”
**Hint** If you are using the citation for several projects, you might want to add your own descriptor for easier retrieval
Click on the Search button to:
• Search for an author or the title of a citation of a descriptor
• If you need to get citations from LEO, click here
Creating bibliographies and in text citations:
• When you are ready to create the reference list, click on the Bibliography tab
• Select the correct output style from the list
• Click the radio button “Format a Bibliography from a List of References”
• Select the file type (probably Word)
• Choose if you want your entire database or just citations from some folders
• Click on Create Bibliography
Reminders:
If RefWorks doesn't know where to put extra information, it goes into the Notes field. This can happen if fields have been tagged incorrectly.
The data exported into RefWorks is only as good as the database in which the data originated. It's very important to know if your bibliography requires full first names of authors and other details.
Exporting to Refworks from Research Databases
Examples for: Ovid, EBSCO, FirstSearch, CSA,
Web of Science, Scopus, PubMed and SciFinder Scholar
From Ovid databases (HAPI [Health and Psychosocial Instruments], Social Work Abstracts)
click here for an animated tutorial
• Select one or more record(s)
• Scroll down to the Results Manager box
• Select Direct Export in the Result Format column
• Click the save icon
• Select Export results to Refworks
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From EBSCO databases (Medline, CINAHL, PsycInfo, Academic Search Premier, Business Source Premier, etc)
click here for an animated tutorial
• Put your item(s) in a folder
• Click on folder has items link
• Direct Export to RefWorks is the default
• Click Save
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From FirstSearch databases (WorldCat, etc.)
click here for an animated tutorial
Select one of more records
• Click the export button from within a record or a list of records
• Select Refworks as the Export To location
• Click Export
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From CSA databases (Agricola, Communication Abstracts, ERIC, Sociological Abstracts, etc)
click here for an animated tutorial
Select one or more items you wish to cite
• Once the records are marked, the Refworks icon will display near the top of the page
• Click on it, then click Export to Refworks
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From Web of Knowledge (BIOSIS Previews [includes Biological Abstracts], Web of Science)
click here for an animated tutorial
• Select one or more record(s)
• Click Export to Reference Software button
• Click save to disk
• Click 'done' to close the export window after the file has downloaded to your computer
• Open RefWorks
• Click References and choose Import
• Choose the ISI (Institute for Scientific Information) Import Filter
• Choose Web of Science or BIOSIS (whichever is relevant) as the Database
• Choose import data from the following text file and browse to find the .cgi file
• Click Import
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From Scopus
click here for an animated tutorial
• Select one or more record(s)
• Add to List
• Click on My List at the top of the search screen
• Click Select all
• Choose Export
• Select Refworks direct export as the Export Format, then click Export
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From PubMed
click here for an animated tutorial
• Select one or more record(s)
• Change the Display format to Medline
• Under the 'Send to' pull-down menu, select File
• The references will be saved as pubmed-result.txt
• Open RefWorks
• Click References and choose Import
• Choose NLM PubMed Import Filter
• Choose PubMed as the Database
• Choose import data from the following text file and browse to find the .txt file
• Click Import
From SciFinder Scholar
• After retrieving your search results, select one or more items and click 'Save As' from the top menu bar
• Be sure to select the 'Tagged Format' option as the save as type, and save it to the desktop
• Open Refworks
• Click References and choose Import
• Choose the CAS SciFinder Import Filter/Data Source
• Choose CAPlus as the database
• Choose import data from the following text file and browse to your '.txt' document on the desktop
• Click Import
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Need more help? Working in a database not mentioned here?
• Contact Carrier Reference 540-568-6267 or East Campus Reference 540-568-2731
• Email the reference desk.
• Use the tutorials on the RefWorks website
• When you log into RefWorks, click on Help, then Tutorial RefWorks
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