|Hotel and other accomodation information will be sent out via
in the next few days. Also note that the programs are by no means
professionally exclusive. I think the paraprofessionals would greatly
benefit from the programs. Please pass on this information to those
who might benefit from it.
For the session on Saturday, please send Betsy Walker (firstname.lastname@example.org)
or myself (email@example.com) url's
for your "sites vital to my job" session. We will have a live T1
line connected to a projection in the hall so we will be able to view and
explore these sites.
Your soon-to-be past chair (hooray)
MUSIC LIBRARY ASSOCIATION CHAPTER MEETING
PHILADELPHIA CURTIS INSTITUTE OF MUSIC
NOVEMBER 19-20, 1999
1726 LOCUST ST.
Friday, November 19
JOINT SESSION WITH ARLIS/Delaware Valley local chapter, Art Libraries Society
of North America
1:30 P.M. Registration, Curtis Hall foyer
2:00 P.M. ART TREASURES OF CURTIS INSTITUTE Curtis Hall Allen
Townsend, Head Librarian, Philadelphia Museum of Art Highlights of selected
pieces with slide projections and commentary
2:45 P.M. Walkabout opportunity to view the pieces where they
3:30 P.M. Afternoon Tea (a weekly tradition at Curtis) Curtis
4:30 P.M. ARLIS/Delaware Valley business meeting Bok Room
MLA/Atlantic session Curtis Hall BREAKING THE HISTORICAL SOUND BARRIER
Eric Wen, independent producer with Biddulph Recordings Ward Marston, noted
5:30 P.M. Dinner, evening activities on your own
Saturday, November 20
8:30-9:30 A.M. Breakfast Buffet Curtis Hall Bagels, muffins, danish,
selection of beverages
9:30 A.M. INDISPENSABLE INTERNET: "sites vital to my job" Curtis
Hall Live demonstration and discussion of websites by projected Internet
connection from a list of URLs recruited from all Chapter members
10:30 Inaugural business meeting Curtis Hall Agenda to include
discussion of dues structure, Chapter website and newsletter, Chapter project
ideas, ballot results
Meeting registration (includes 99-00 dues):
Paraprofessional or student $ 8.00
Minutes of the Business Meeting
Curtis Institute, Philadelphia, Pennsylvania
November 20, 1999
The meeting was called to order by Chairs Brian
Cockburn and Elizabeth Walker at 10:45 AM. Betsy called everyone’s
attention to the published minutes and treasurer’s reports and asked
everyone to read them for possible corrections. She mentioned that the
Chesapeake Chapter bank account had been renamed for the Atlantic
Chapter, and that the Pennsylvania Chapter account would be closed and
all moneys deposited to the no-fee Bank of America account, which is
also available online. It was moved that the reports be accepted as
submitted. The motion carried.
Merger activities will be reported to the national
association. It is necessary for Chesapeake and Pennsylvania chapter
material to be put in order and transmitted to the Music Library
Association Archives at the University of Maryland. Bonnie Jo Dopp said
that the transmittal form is available from the MLA Archive online site.
Bonnie Jo Dopp, as liaison to the MLA board, reminded
the attendees to vote for MLA officers. She said that the business
offices are in the process of being moved to McLean, Virginia. She has
visited the offices and feels it is a very positive step for the
national association. Her other suggestion was to begin discussion on
hosting the 2004 national convention within the Atlantic Chapter
geographic region, since that meeting will need to take place on the
East Coast. After Louisville, Kentucky in 2000, the meeting will be in
New York City in 2001, Las Vegas in 2002 and Austin in 2003.
Betsy Walker next brought up several points of
discussion, which will need to be decided by the new Executive Board of
the Atlantic Chapter.
- Dues – Since the dues have been different amounts
for the two merging chapters, it was suggested that the Atlantic
Chapter set a new dues structure of $10 per year for professional
librarians, and $5 for para-professionals and students.
- Outreach – The possibility of making an approach
to MLA national for a chapter grant to attract students and
paraprofessionals, as well as those professionals without
institutional support for attendance at local meetings The Northeast
Chapter obtained such a grant. Brian Cockburn brought up whether a
task force would be needed. Betsy replied that it could be the main
task for the membership committee.
- Communications - Website, paper, or both. The
Pennsylvania Chapter has had no website. Chesapeake’s can be
renamed and Brian will be willing to continue to maintain it. Brian
suggested that there could be a check-box on membership forms for
those who do not need to be sent paper newsletters. It was agreed
that paper formats can’t be entirely discontinued because of the
need for ballots, and because there are still members who do not
have easy web access. Kile Smith is willing to continue his work in
newsletter production and mailing. Other persons will need to be
appointed to gather and send the material to be included. The new
chair will name a communications committee. Betsy Walker volunteered
to act as an information gatherer. The communications committee will
work with the secretary/treasurer so that up-to-date reports will be
included in the newsletter.
- Constitution and by-laws - In order to make them
accessible to everyone, the newly adopted constitution and by-laws
will be posted on the website.
- List-serv - Alice LaSota will find out if the Univ.
of Maryland server can host the list-serv for the Atlantic Chapter.
Carl R. suggested that a paper directory was needed. Brian suggested
that the list of names and libraries can be expanded on the website,
and printed from the web for those who request it.
- Projects – Best of Chapters initiative outlined
by Brian to be presented as a session at the MLA national meeting in
Louisville in February 2000. The judges have received no proposals
from chapters to date, so the deadline has been extended to Dec. 1.
The idea is to increase interest among the members of national who
do not attend local chapter meetings, and encourage them to become
active. It may be possible to apply for a grant for subsequent
meetings to defray the expenses of mounting a local program at the
national meeting, but there is no financial assistance available for
2000. Several people suggested that the Friday afternoon program on
restoring and producing historic recordings would be a very good one
to bring to Louisville. Betsy Walker agreed to find out whether Eric
Wen and/or Ward Marston would be available. Carl Rahkonen moved that
the Atlantic Chapter support the program expenses up to a cost of
$1000. Alice LaSota amended the motion for the amount to be $1500.
The motion passed.
- 2004 – It was suggested that the new chair
appoint a committee to explore possibilities for bringing the
national meeting of MLA to the Atlantic Chapter area in 2004.
New business: Upcoming meetings.
- Jim Cassaro volunteered to host the fall 2000
Atlantic Chapter meeting at the University of Pittsburgh. The
chapter will also meet in February at the national meeting and will
have an opportunity to assess progress on those items of business
- Appreciation. Carl Rahkonen moved that the Atlantic
Chapter thank Betsy Walker and Curtis Institute for an excellent
initial meeting of the new chapter. Brian Cockburn suggested that
the new chair write a note of appreciation.
Chair – the first Chair of the Atlantic Chapter is
Secretary/Treasurer – A tie vote required a motion
by John Fleming to decide by coin toss between Catherine Dixon and Mary
Prendergast. Cathy Dixon won the toss.
The meeting was adjourned at 12:10 PM
Respectfully submitted, (Faye V.) Ruth Harris