Valley of Virginia Pen Women Records, 1950-2013

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Summary Information

Repository:
Special Collections, Carrier Library, James Madison University
Creator:
National League of American Pen Women. Valley of Virginia Branch
Title:
Valley of Virginia Pen Women Records
Collection No.:
SC 0025
Date:
1950-2013
Extent:
3 Hollinger boxes, 1 half-Hollinger box, 3 oversize Hollinger boxes, 2 flat oversize boxes, 4.1 Cubic Feet
Language of the Material:
English
Abstract:
This collection contains the administrative and organizational records and scrapbooks of the Valley of Virginia Branch of the National League of American Pen Women. Materials related to procedural policies and bylaws, branch meeting minutes, newsletters, exhibitions and contests, branch members, photographs, and community women in the arts are included.

Preferred Citation

[identification of item], [box #, folder #], Valley of Virginia Pen Women Records, 1950-2013, SC 0025, Special Collections, Carrier Library, James Madison University, Harrisonburg, VA.

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Administrative History

The National League of American Pen Women (NLAPW) is an organization of professional women in the arts, including artists, writers, and musical composers who celebrate and share creative work. The League's activities include national conventions, biennial conventions, exhibitions and contests, and branch meetings. Application to the organization must be completed with examples of applicant's work, including publications and/or juried artist shows.

When first founded in 1897, the organization was called the League of American Pen Women. Marian Longfellow O'Donohue began the organization with fellow professional press women Margaret Sullivan Burke and Anna Sanborne Hamilton. All three women were involved in the press: O'Donohue, niece of poet and literary artist Henry Wadsworth Longfellow, was a poet and writer for the Boston Transcript, the Boston Herald, and The Washington Post; Burke was a capital correspondent; and Hamilton was a Social Editor for The Washington Post and special proof reader for the United States government. These women wanted a literary and press organization for women, since other clubs were reserved for men. In June 1897, they met with seventeen professional women for the organization's first meeting. Artist/illustrator and member, Alice R. Morgan designed the official owl insignia.

The League's popularity and membership grew and is popular among women artists, writers, and musical composers still today. The League was incorporated in 1918, began its chartered local branches in 1921, and was renamed The National League of American Pen Women in 1926. Its headquarters is in Washington, D.C. and the organization consists of local branches. The Valley of Virginia Branch was organized and officially certified in 1950 for the Shenandoah Valley area of Virginia.

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Scope and Content

The Valley of Virginia Branch Records include organization and administrative records and League scrapbooks. Types of material include documentation of policies and bylaws, meeting minutes and newsletters, Pens and Pallets newsletters, exhibitions and contests documents, correspondence, treasurer reports, lists of branch officers and members, photographs, documentation of organization functions and branch meetings, and information regarding community women involved in the arts.

Series 1: Organizational Records is arranged alphabetically. This series contains administrative and branch records. Part of this series arrived in three binders. Binders were kept in original order and were dis-bound and items within were removed and rehoused. Other administrative records not included in the binders are also included in this series.

Series 2: Scrapbooks is arranged chronologically. This series contains eleven scrapbooks that were dis-bound and items within removed and rehoused for long-term preservation. Scrapbook pages with written captions or complete glue failure were photocopied to preserve order and arrangement. Acid-free paper was interwoven between photograph pages to prevent acidification. Pages are numbered in brackets to preserve order.

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Arrangement

This collection is arranged in two series:

Series 1: Organizational Records, 1950-2012

Series 2: Scrapbooks, 1950-2013

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Administrative Information

Access Restrictions

Collection is open to research. Researchers must register and agree to copyright and privacy laws before using this collection. Please contact Research Services staff before visiting the James Madison University Special Collections Library to use this collection.

Use Restrictions

The copyright interests in this collection have been transferred to the James Madison University Special Collections Library. For more information, contact the Special Collections Library Reference Desk (library-special@jmu.edu).

Acquisition Information

Donated to James Madison University Special Collections by the Valley of Virginia Branch in October 2014.

Processing Information

Materials originally housed in binders were dis-bound and rehoused; scrapbooks received similar treatment. Scrapbook pages with written captions or complete glue failure were photocopied to preserve order and arrangement. Acid-free paper was interwoven between photograph pages to prevent acidification. Pages are numbered in brackets to preserve order.

Location

Special Collections, Carrier Library, James Madison University

880 Madison DriveMSC 1704Harrisonburg, Virginia 22807library-special@jmu.eduURL: https://www.lib.jmu.edu/special/

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Related Materials

Separated Material

Issues of The Pen Woman national newsletter are housed with serials. Loose items within these newsletters were removed and rehoused in the collection. See inventory below for file listing.

Related Materials

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Index Terms

Genre and Form

  • Scrapbooks
  • Photographs
  • Newsletters
  • Minutes (administrative records)
  • Agendas (administrative records)
  • Letters (correspondence)
  • Rosters

Subject

  • National League of American Pen Women
  • Women authors, American
  • American literature -- Women authors
  • Women artists -- United States
  • Women composers -- United States

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Bibliography

The National League of American Pen Women brochures.

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Collection Inventory

Series 1: Organizational Records, 1950-2012

This series is arranged alphabetically and contains the procedural, business, administrative, and financial documents for the Valley of Virginia branch of the National League of American Pen Women. Original order was kept for three binders of administrative documents. Types of material include procedural policies and bylaws, meeting minutes, exhibitions and contests invitations and winners, correspondence, rosters of league members, and league yearbooks.

Title/Description Instances
Binder 1 - Procedural Policies, 1974-1990 box 1 folder 1
Binder 1 - Meeting Minutes, 1992-1998 box 1 folder 2
Binder 1 - Meeting Agendas, 1992-1998 box 1 folder 3
Binder 1 - Art Exhibitions and Contest Winners, 1987-1998 box 1 folder 4
Binder 1 - Publication, 1994 box 1 folder 5
Binder 1 - Correspondence, 1973-1997 box 1 folder 6
Binder 1 - Literary Contest Flyers and Cards, 1994-1997 box 1 folder 7
Binder 1 - Bylaws and Questionnaires, 1995-1996 box 1 folder 8
Binder 1 - Treasurer Reports, 1993-1998 box 1 folder 9
Binder 1 - Member List and Treasurer Reports, 1994-1995 box 1 folder 10
Binder 2 - Records, 1998-2000 box 1 folder 11
Binder 2 - Records, 2001-2004 box 1 folder 12
Binder 2 - Procedural Policies and Bylaws, 1974-2000 box 1 folder 13
Binder 2 - Meeting Minutes and Ephemera, 2003 box 1 folder 14
Binder 3 - Records, 1997-1998 box 1 folder 15
Binder 3 - Meeting Minutes, 1994-1997 box 1 folder 16
Binder 3 - Meeting Minutes, 1988-1994 box 1 folder 17
Binder 3 - Board Meetings, 1989-1992 box 1 folder 18
Binder 3 - Correspondence, 1989-1994 box 1 folder 19
Binder 3 - Exhibits, 1989-1993 box 1 folder 20
Binder 3 - Newsletters, 1990-1994 box 1 folder 21
Binder 3 - Miscellaneous, 1991-1992 box 1 folder 22
Binder 3 - Bylaws and Meeting Programs, 1988-1992 box 1 folder 23
Brochures and Folders, 1997-2000 box 2 folder 1
Bylaws and Branch Certificate, 1950-1992 box 2 folder 2
Correspondence, 2000-2012 box 2 folder 3
Exhibitions and Contests, 1997-2000 box 2 folder 4
Framed Mission Statement, 2010 box 2 folder 5
Grant Money, 1950 box 2 folder 6
Guest Book and Letter, 1987-2004 box 2 folder 7
Guest Book, 1996-2006 box 2 folder 8
Material from The Pen Woman, 1992-2010 box 2 folder 9
Meeting Minutes, 1954-1975 box 2 folder 10
Meeting Minutes and Correspondence, 1975-1989 box 2 folder 11
Meeting Minutes and Notices (Folder 1 of 3), 1986-1994 box 2 folder 12
Meeting Minutes and Notices (Folder 2 of 3), 1986-1994 box 2 folder 13
Meeting Minutes and Notices (Folder 3 of 3), 1986-1994 box 2 folder 14
Meeting Minutes, 2004-2006 box 2 folder 15
Member Application, 2008-2010 box 2 folder 16
Members and Member Directory, 2004-2010 box 2 folder 17
Newspaper Articles, 1997-2011 box 3 folder 1
News Photographs and Postcards, 2008 box 3 folder 2
Pens And Pallets Newsletters and Meeting Minutes, 1999-2006 box 3 folder 3
Publications, 1994-2008 box 3 folder 4
Roster, 1990-1992 box 3 folder 5
Roster, 1994-1996 box 3 folder 6
Roster, 1998-2000 box 3 folder 7
Roster, 2000-2002 box 3 folder 8
Roster, 2002-2004 box 3 folder 9
Roster, 2008-2010 box 4 folder 1
Treasurer Reports, 2006 box 4 folder 2
Yearbooks, 1950-1988 box 4 folder 3

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Series 2: Scrapbooks, 1950-2013

This series is arranged chronologically and contains the scrapbooks of the Valley of Virginia branch of the National League of American Pen Women. The complete scrapbooks are available and pages are numbered in brackets. Selected pages of scrapbooks with written captions or complete glue failure have been photocopied for long term preservation. The photocopied pages are included in this series. Three scrapbooks arrived labeled as "Volume 1," "Volume 2," and "Volume 3" and others are titled by date range within scrapbook. Types of material include photographs, newspaper articles, branch functions, exhibitions and contests, meeting minutes, newsletters, and news in the local community related to women in the arts.

Title/Description Instances
Scrapbook, 1950-1970 box 5 folder 1
Scrapbook (Folder 1 of 2), 1950-1993 box 5 folder 2
Scrapbook (Folder 2 of 2), 1950-1993 box 5 folder 3
Scrapbook (REMOVED TO OVERSIZE), 1950-2006 box 5 folder 4 box OV 1 folder 1
Scrapbook "Volume 1,", 1952-1974 box 5 folder 5
Scrapbook "Volume 2,", 1968-1985 box 6 folder 1
Scrapbook, 1971-1996 box 6 folder 2
Scrapbook (REMOVED TO OVERSIZE), 1974-2001 box 6 folder 3 box OV 1 folder 2
Scrapbook "Volume 3,", 1985-1999 box 6 folder 4
Scrapbook (REMOVED TO OVERSIZE), 1993-1999 box 6 folder 5 box OV 2 folder 1
Scrapbook (REMOVED TO OVERSIZE), 1994-1997 box 6 folder 6 box OV 2 folder 2
Scrapbook (REMOVED TO OVERSIZE), 2006-2013 box 6 folder 7 box OV 2 folder 3
Envelope Material from Scrapbook, 2006-2013 box 6 folder 7 box OV 2 folder 3
Envelope Material from Scrapbook, 1950-2006 box 7 folder 1
Envelope Material from Scrapbook, 2006-2013 box 7 folder 2
Loose Photographs from Scrapbooks, 1950-2013 box 7 folder 3
Selected Photocopied Scrapbook Pages, 1950-1970 box 7 folder 4
Selected Photocopied Scrapbook Pages (Folder 1 of 2), 1950-1993 box 7 folder 5
Selected Photocopied Scrapbook Pages (Folder 2 of 2), 1950-1993 box 7 folder 6
Selected Photocopied Scrapbook Pages, 1950-2006 box 7 folder 7
Selected Photocopied Scrapbook Pages Scrapbook "Volume 1,", 1952-1974 box 7 folder 8
Selected Photocopied Scrapbook Pages Scrapbook "Volume 2,", 1968-1985 box 7 folder 9
Selected Photocopied Scrapbook Pages, 1971-1996 box 7 folder 10
Selected Photocopied Scrapbook Pages, 1974-2001 box 7 folder 11
Selected Photocopied Scrapbook Pages Scrapbook "Volume 3,", 1985-1990 box 7 folder 12
Selected Photocopied Scrapbook Pages, 1993-1999 box 7 folder 13
Selected Photocopied Scrapbook Pages, 1994-1997 box 7 folder 14
Selected Photocopied Scrapbook Pages, 2006-2013 box 7 folder 15
Scrapbook, 1950-2006 box OV 1 folder 1
Scrapbook, 1974-2001 box OV 1 folder 2
Scrapbook, 1993-1999 box OV 2 folder 1
Scrapbook, 1994-1997 box OV 2 folder 2
Scrapbook, 2006-2013 box OV 2 folder 3

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