Woodbine Cemetery Records, ca. 1830-2006 (bulk 1940-2006)

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Summary Information

Repository:
Special Collections, Carrier Library, James Madison University
Creator:
Woodbine Cemetery
Title:
Woodbine Cemetery Records
Collection No.:
SC 0236
Date:
ca. 1830-2006 (bulk 1940-2006)
Extent:
70 boxes, 6 flat files, 24.77 Cubic Feet
Language of the Material:
English
Abstract:
The Woodbine Cemetery Records, ca.1830-2006, consist of materials relating to the operation of Woodbine Cemetery, in Harrisonburg, Virginia. The collection includes a wide array of financial and commercial materials, including receipt books and loose receipts, account books, checks, ledgers, bank statements, board minutes and reports, customer correspondence, insurance information, maps, and other materials produced during the course of business over approximately the past 150 years.

Preferred Citation

[identification of item], [box #, folder #], Woodbine Cemetery Records, ca. 1830-2006 (bulk 1940-2006), SC 0236, Special Collections, Carrier Library, James Madison University, Harrisonburg, VA.

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Administrative History

Woodbine Cemetery Company was founded on March 19, 1850 by the Virginia General Assembly, as a non-denominational burial ground in Harrisonburg, Virginia. The first land for the cemetery was purchased seven months later, on October 11, 1850, from Harrisonburg's first mayor, Isaac Hardesty, who sold 2½ acres to the cemetery company. It has continued to expand in size over the years, and the current grounds cover about 18 acres. Woodbine Cemetery contains roughly 11,550 burial plots with approximately 9,000 interred.

Soon after the Civil War, the cemetery created an area dedicated to Confederate soldiers and veterans. This section was originally maintained by the Ladies Memorial Association, founded in 1868 with the charge of caring for the graves of Confederate soldiers buried in Rockingham County. The Ladies Memorial Association erected a soldiers monument in 1876, and in 1899 with the aid of the Turner Ashby Chapter of the United Daughters of the Confederacy, replaced all wooden head boards with white marble stones. The section was expanded in 1886, when Samuel Shacklett donated a 5 acre-plot, containing land likely already in use as a Confederate cemetery. There are now over 200 Confederate soldier or veterans buried there, representing states of Virginia, North Carolina, Maryland, Louisiana, Alabama, South Carolina, Georgia, Missouri, and Tennessee. The cemetery also contains area known as "Little Arlington," dedicated to those who served in World War I and World War II.

The Community Mausoleum was erected in 1926, though there are no records of incorporation until 1936, when it was incorporated as the "Communal Mausoleum Crypt Owners, Inc." In February 2006, the mausoleum merged with Woodbine Cemetery Company.

According to a Woodbine Board of Trustees report dated April 2, 1853, the original cemetery contained plots designated for African Americans, stating, "…in the rear plats have already been appropriated to single interments, and likewise for the use of colored persons." According to Nelson J. Liskey's, "History of Woodbine Cemetery," in 1969, the board adopted a policy that "no restrictions as to race would be applicable to lot purchasers."

Superintendents of Woodbine Cemetery include, but are not limited to, the following individuals: John Foster (1851), J.P. Hyde (1863), J.E. Good (1880), Bowman Gilmer (1918-1958), Sherman Gilmer (1958-1981), David Schrock (1981-1992), Lisa Batchelder (1992-present).

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Scope and Content

The Woodbine Cemetery Records, ca. 1830-2006, are comprised of materials related to the operation of Woodbine Cemetery, in Harrisonburg, Virginia. The collection includes a wide array of financial and commercial materials, including receipt books and loose receipts, account books, checks, ledgers, bank statements, board minutes and reports, customer correspondence, insurance information, maps, and other materials produced during the course of business, between the 1850s and 2006. This includes records relating to the management of the Woodbine Mausoleum, which existed as a separate entity until 2006, when it was acquired by Woodbine Cemetery.

Due to the lengthy time period covered, the materials were collected and organized by a variety of individuals, and completeness of the records varies. When possible, the original order and naming conventions were retained. The material relates almost exclusively to Woodbine Cemetery in Harrisonburg VA, though some of the ephemera relates to other cemeteries as well.

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Arrangement

The collection is arranged in six series:

Series 1: Financial Files, ca. 1840-2006 (bulk 1890-2006)

Series 2: Administrative Files, 1853-2002

Series 3: Business Records, 1898-2006

Series 4: Mausoleum Records, 1924-2006

Series 5: Ephemera, 1985-2000

Series 6: Maps, 1913-1966

Broadly speaking, each series is arranged first by the type of material, and then chronologically within these broader categories. Exceptions to this arrangement were made in order to pay respects to the original order, as well as when precise dates could not be readily determined.

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Administrative Information

Access Restrictions

Parts of the collection are restricted, due to the presence of personally identifying information. Researchers must register and agree to copyright and privacy laws before using this collection. Please contact Research Services staff before visiting the James Madison University Special Collections Library to use this collection.

Use Restrictions

The copyright interests in this collection have not been transferred to the James Madison University Special Collections Library. Staff have taken special care to identify and remove sensitive materials. However, in rare instances, privacy protected information may be revealed during use of this collection. Researchers agree to make no notes or other recordation of privacy protected information if found within this collection, and further agree not to publish or disclose such information for any purpose. Researchers agree to alert Special Collections staff if potentially privacy protected information is found within this collection. For more information, contact the Special Collections Library Reference Desk (library-special@jmu.edu).

Acquisition Information

The collection was donated by Charlie Chenault, Woodbine Cemetery Board of Trustees, Secretary/Treasurer, on August 27, 2015.

Processing Information

Due to the lengthy time period covered by this collection, the materials were created, collected and organized by a variety of individuals, and completeness of the records varies. Where possible, the original order and naming conventions were retained. The collection also originally contained various stamps, keys, and other 3-dimensional objects, which were not retained.

Location

Special Collections, Carrier Library, James Madison University

880 Madison DriveMSC 1704Harrisonburg, Virginia 22807library-special@jmu.eduURL: https://www.lib.jmu.edu/special/

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Related Materials

Separated Materials

A copy of the book, "Beautiful Thornrose," edited by Arista Hoge (Staunton, VA: Press of the McClure Co., 1914), was separated from the collection, and is housed in Special Collections Monographs, F234.S8 B4 1914.

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Index Terms

Corporate Name

  • Woodbine Cemetery

Genre and Form

  • Financial Records
  • Receipts (financial records)
  • Minutes (administrative records)
  • Maps (documents)
  • Plats (maps)
  • Checks (bank checks)
  • Directories
  • Ledgers (account books)
  • Administrative reports
  • Letters (correspondence)
  • Deeds

Subject

  • Cemeteries -- Virginia -- Rockingham County
  • Harrisonburg (Va.) -- History
  • Harrisonburg (Va.) -- Genealogy
  • Rockingham County (Va.) -- History
  • Rockingham County (Va.) -- Genealogy
  • Cemeteries -- Virginia -- Harrisonburg

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Bibliography

Liskey, Nelson J. "History of Woodbine Cemetery," Harrisonburg, VA. 1998.

"About Woodbine." Woodbine Cemetery. http://woodbinecemetery.org/about-woodbine/ (Accessed September 19, 2018).

Moore, Robert H. "The Woodbine Cemetery." Historical Marker Database, February 26, 2009. https://www.hmdb.org/marker.asp?marker=16486 (Accessed September 19, 2018).

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Collection Inventory

Series 1: Financial Files, ca. 1840-2006

Financial Files, ca. 1840-2006, is comprised of financial documents of various types. These include receipts for materials purchased by the cemetery for operations, including hardware, materials, landscaping services, and other expenses relating to the day-to-day care of the cemetery grounds and buildings. Cemetery account books, receipt books, and ledgers track the income and expenditures of the Cemetery, including payments made to the cemetery for the one-time purchase of plots and ongoing income from perpetual care plots. Additional information includes cemetery tax documents are returns, employee payment and salary information, banking documents (including deposit slips and account statements), donor pledges, and other related documents directly impacting the financial affairs of Woodbine cemetery. Certain folder within this series are restricted, due to the presence of personally identifying information.

Title/Description Instances
Receipt Book, August 1942-December 1943 box 1 Folder 1
Receipt Book, January 1944 – April 1944 box 1 Folder 2
Receipt Book, April 1944-February 1945 box 1 Folder 3
Receipt Book, February 1945-June 1945 box 1 Folder 4
Receipt Book, June 1945-March 1946 box 1 Folder 5
Receipt Book, March 1946-March 1947 box 1 Folder 6
Receipt Book, March 1947-December 1947 box 2 Folder 1
Receipt Book, January 1948-September 1948 box 2 Folder 2
Receipt Book, September 1948-July 1949 box 2 Folder 3
Receipt Book, July 1949-June 1950 box 2 Folder 4
Receipt Book, June 1950-February 1951 box 2 Folder 5
Receipt Book, February 1951-May 1951 box 2 Folder 6
Receipt Book, May 1951-January 1952 box 3 Folder 1
Receipt Book, January 1952-May 1952 box 3 Folder 2
Receipt Book, May 1952-November 1952 box 3 Folder 3
Receipt Book, November 1952-March 1953 box 3 Folder 4
Receipt Book, March 1953-September 1953 box 3 Folder 5
Receipt Book, September 1953-March 1954 box 3 Folder 6
Receipt Book, March 1954-October 1954 box 4 Folder 1
Receipt Book, October 1954-March 1955 box 4 Folder 2
Receipt Book, March 1955-May 1956 box 4 Folder 3
Receipt Book, May 1956-January 1957 box 4 Folder 4
Receipt Book, January 1957-May 1957 box 4 Folder 5
Receipt Book, May 1957 – February 1958 box 4 Folder 6
Receipt Book, February 1958-October 1958 box 5 Folder 1
Receipt Book, October 1958-February 1959 box 5 Folder 2
Receipt Book, February 1959-February 1960 box 5 Folder 3
Receipt Book, February 1960-September 1960 box 5 Folder 4
Receipt Book, September 1960-March 1961 box 5 Folder 5
Receipt Book, March 1961-January 1962 box 5 Folder 6
Receipt Book, January 1962-November 1962 box 6 Folder 1
Receipt Book, November 1962-May 1963 box 6 Folder 2
Receipt Book, May 1963-February 1964 box 6 Folder 3
Receipt Book, February 1964-January 1965 box 6 Folder 4
Receipt Book, January 1965-November 1965 box 6 Folder 5
Receipt Book, November 1965-June 1966 box 6 Folder 6
Receipt Book, July 1966-February 1967 box 7 Folder 1
Receipt Book, February 1967-January 1968 box 7 Folder 2
Receipt Book, January 1968-October 1968 box 7 Folder 3
Receipt Book, October 1968-May 1969 box 7 Folder 4
Receipt Book, May 1969-February 1970 box 7 Folder 5
Receipt Book, February 1970-January 1971 box 7 Folder 6
Receipt Book, January 1971-December 1971 box 8 Folder 1
Receipt Book, December 1971-July 1972 box 8 Folder 2
Receipt Book, July 1972-February 1973 box 8 Folder 3
Receipt Book, March 1973-January 1974 box 8 Folder 4
Receipt Book, January 1974-Oct 1974 box 8 Folder 5
Receipt Book, Oct 1974-April 1975 box 8 Folder 6
Receipt Book, April. 1975-January 1976 box 9 Folder 1
Receipt Book, January 1976-January 1977 box 9 Folder 2
Receipt Book, January 1977-November. 1977 box 9 Folder 3
Receipt Book, November 1977-July 1978 box 9 Folder 4
Receipt Book, July 1978-April 1979 box 9 Folder 5
Receipt Book, April 1979-January 1980 box 9 Folder 6
Receipt Book, February 1980-January 1981 box 10 Folder 1
Receipt Book, January 1981-November 1981 box 10 Folder 2
Receipt Book, November 1981-September 1982 box 10 Folder 3
Receipt Book, September 1982-July 1983 box 10 Folder 4
Receipt Book, July 1983-June 1984 box 10 Folder 5
Receipt Book, June 1984-May 1985 box 11 Folder 1
Receipt Book, May 1985-April 1986 box 11 Folder 2
Receipt Book, April 1986-March 1987 box 11 Folder 3
Receipt Book, March 1987-April 1988 box 11 Folder 4
Receipt Book, April 1988-March 1989 box 11 Folder 5
Receipt Book, March 1989-Oct 1990 box 12 Folder 1
Receipt Book, Oct 1990-August 1992 box 12 Folder 2
Receipt Book, August. 1992-January 1994 box 12 Folder 3
Receipt Book, April 1999-February 2001 box 12 Folder 4
Receipt Book, March 2001-June 2002 box 12 Folder 5
Checking Book, November 1926-June 1937 box 13 Folder 1
Checking Book, December 1936, June 1937-September 1945 box 13 Folder 2
Checking Book, September 1945-July 1950 box 13 Folder 3
Checking Book, July 1952-August 1954 box 13 Folder 4
Checking Book, August 1954-September 1958 box 14 Folder 1
Checking Book, September 1958-April 1965 box 14 Folder 2
Checking Book, April 1965-July 1969 box 14 Folder 3
Checking Book, July 1969-March 1973 box 14 Folder 4
Checking Book, March. 1973-September 1975 box 15 Folder 1
Checking Book, September 1975-May 1978 box 15 Folder 2
Checking Book, May 1978-December 1982 box 15 Folder 3
Loose Check Receipts, 1950–1981 box 15 Folder 4
Loose Checks, 1909–1943 box 16 Folder 1
Loose Checks, 1943–1945 box 16 Folder 2
Loose Checks, 1946–1954 box 17 Folder 1
Loose Checks, 1955–1957 box 17 Folder 2
Loose Checks, 1958–1966 box 18 Folder 1
Loose Checks, 1967–1969 box 18 Folder 2
Loose Checks, 1970–1977 box 19 Folder 1
Loose Checks, 1978–1984 box 20 Folder 2
Invoices and Receipts A-D, ca. 1890 – ca. 1950 box 21 Folder 1
Invoices and Receipts E-F, ca. 1890 – ca. 1950 box 21 Folder 2
Invoices and Receipts G, ca. 1890 – ca. 1950 box 21 Folder 3
Invoices and Receipts H-M, ca. 1890 – ca. 1950 box 21 Folder 4
Invoices and Receipts N-S, ca. 1890 – ca. 1950 box 22 Folder 1
Invoices and Receipts T-Z, ca. 1890 – ca. 1950 box 22 Folder 2
Balance Sheets, 1901–1950 box 22 Folder 3
Quarterly Interest Slips, 1967–1968 box 22 Folder 4
General Ledger Sheets, 1986–1988 box 22 Folder 5
Deposit Slips, August 1942-December 1959 box 23 Folder 1
Deposit Slips, January 1960-December 1970 box 23 Folder 2
Deposit Slips, January 1971-October 1988 box 23 Folder 3
Receipts and Invoices, 1981 box 24 Folder 1
Account Information, 1981–1982 box 24 Folder 2
Perpetual Care Account, 1983 box 24 Folder 3
Interest Income, 1983 box 24 Folder 4
Receipts and Invoices, 1984 box 24 Folder 5
Receipts and Invoices, 1985 box 24 Folder 6
Receipts and Invoices, 1986 box 24 Folder 7
Receipts and Invoices, 1987 box 24 Folder 8
General Investments, 1984 box 24 Folder 9
Bank Statements - Misc. Old Dominion, 1981–1983 box 24 Folder 10
Dominion Bank Account, 1984 -1988 box 24 Folder 11
Charge Slips, 1984 box 24 Folder 12
Receipts, 1839–1880 box 25 Folder 1
Account Books, 1912–1949 box 25 Folder 2
Account Books, 1950–1982 box 25 Folder 3
Year End Financial Reports, 1956–1970 box 25 Folder 4
Year End Financial Reports, 1971–1982 box 25 Folder 5
Year End Financial Reports, 1983–1991 box 26 Folder 1
Perpetual Care Savings Statements, 1984–1985 box 26 Folder 2
Payroll/Financial, 1983 box 26 Folder 3
Payroll/Financial, 1984 box 26 Folder 4
Investors Savings Bank Money Market, 1985–1989 box 26 Folder 5
Investors Savings and Loan Association, Certificates of Deposit, 1984–1988 box 26 Folder 6
American Federal Certificate of Deposit, 1984 box 26 Folder 7
Special Endowment Fund, 1982 – 1985 box 26 Folder 8
Endowment Gifts – Lists of Donors, 1984–1985 box 26 Folder 9
Deposits, 1986 box 26 Folder 10
Park View Mennonite Church Budget, 1988–1989 box 26 Folder 11
Brokerage Account, 1986 box 26 Folder 12
T. Rowe Price Investment, 1986 – 1987 box 26 Folder 13
Tax Guides, 1990 box 26 Folder 14
Financial Projections, 1990 box 26 Folder 15
Reports on Disbursements and Receipts, 1991 box 26 Folder 16
Tax Information, 1984 box 27 Folder 1
Donor Pledge Cards, 1982–1988 box 27 Folder 2
Annual Assessment, 1984 box 27 Folder 3
Chevron, 1986 box 27 Folder 4
South Branch Valley National Bank, Certificates of Deposit, 1988 box 27 Folder 5
Signet Bank Account Information, 1988 box 27 Folder 6
Tax Information – Interest, 1985–1987 box 27 Folder 7
Deeds, 1980–1991 box 27 Folder 8
Jefferson National Bank, 1984–1985 box 27 Folder 9
Consumer Use Tax, 1972, 1977 box 27 Folder 10
Fiduciary Responsibility, 1986 box 27 Folder 11
Receipts and Invoices, 1988 box 27 Folder 12
Deposit Slips, 1988–1989 box 27 Folder 13
Payroll/Financial, 1989–1990

Restricted

box 28 Folder 1
Receipts and Invoices, 1989 box 28 Folder 2
Transaction Journals, 1989 box 28 Folder 3
Ledger Sheets, 1989 box 28 Folder 4
Federal Tax Deposit Coupon Book, 1989 box 28 Folder 5
Employer Tax Guide, 1990 box 28 Folder 6
Payroll/Financial, 1990

Restricted

box 28 Folder 7
Receipts and Invoices, 1990 box 28 Folder 8
Insurance Receipts, 1990 box 28 Folder 9
CD General Info, undated box 28 Folder 10
CD SBU National Bank, 1989 box 28 Folder 11
CD Signet Bank, 1989 box 28 Folder 12
CD Investors (T-5) Matured 1/27/1989, 1989 box 28 Folder 13
CD Investors (T-6) Matured 5/25/1989, 1989 box 28 Folder 14
CD Crestar Matured 11/13/1989, 1989 box 28 Folder 15
CD Crestar, 1990 box 28 Folder 16
CD – First American Bank, 1990-1991  box 28 Folder 17
Checkbook Stubs, 1989 box 28 Folder 18
Bank Statements – Market Plus, 1989 box 28 Folder 19
Bank Statements, Checking, 1989–1990 box 28 Folder 20
Auditor Files, 1989 box 28 Folder 21
Receipts and Invoices, 1991 box 29 Folder 1
Philadelphia Electric Stock Purchases, 1986 box 29 Folder 2
Tax Forms, etc. (Federal), 1994 box 29 Folder 3
Cash Receipts and Disbursements, 1993–1997 box 29 Folder 4
Transaction Sheets, 1996 box 29 Folder 5
Woodbine Income and Expense Charts, 1992–1997 box 29 Folder 6
Tax Forms, etc. (Federal), 1995 box 29 Folder 7
Tax Forms, etc. (Federal), 1996 box 29 Folder 8
Tax Forms, etc. (Federal), 1997 box 29 Folder 9
Tax Forms, etc. (Federal), 1998 box 29 Folder 10
Tax Forms, etc. (Federal), 1999 box 29 Folder 11
Portfolio Reports, May 1999 box 29 Folder 12
Employee Wage Sheets, 1994–2002

Restricted

box 29 Folder 13
VA Tax Forms, 1996–2001

Restricted

box 30 Folder 1
Federal Tax Forms, 1997–2002

Restricted

box 30 Folder 2
Tax Form 941, 1998–2002

Restricted

box 30 Folder 3
Cash Receipts and Disbursements, 1998–2001 box 30 Folder 4
Wages and Holdings, 2000

Restricted

box 30 Folder 5
Accountant Information, 2000

Restricted

box 30 Folder 6
Receipts and Invoices, 2000 box 30 Folder 7
Receipts and Invoices, 2001 box 30 Folder 8
Receipts and Invoices, 2002 box 31 Folder 1
Legal Bills, 2001–2002 box 31 Folder 2
VA State Annual Report, 2002 box 31 Folder 3
Check Stubs, 2001 box 31 Folder 4
Cash Receipts and Disbursements, 2002 box 31 Folder 5
Cancelled Checks, 2000, 2002 box 31 Folder 6
Account Summary First Union, 2001 box 31 Folder 7
Woodbine Est. Portfolio Value Graph, 1994–2002 box 31 Folder 8
Receipts and Invoices, 2003–2004 box 31 Folder 9
Deeds and Receipts, 1928–1934 box 32 Folder 1
Confederate Memorial Funds, 1979–1992 box 32 Folder 2
Financial Statements, 1981–1984 box 32 Folder 3
Deposit Slips, 1985 box 32 Folder 4
Tax Information, 1988 box 32 Folder 5
Amortization Schedule, 1968–1986 box 32 Folder 6
Payroll, 1985

Restricted

box 32 Folder 7
Payroll, 1986

Restricted

box 32 Folder 8
Payroll, 1987

Restricted

box 32 Folder 9
General Ledger Sheets, 1928–1946 box 32 Folder 10
Ledger Sheets, 1946–1956 box 33 Folder 1
Ledger Sheets, 1940–1984 box 33 Folder 2
Ledger Sheets, 1984–1986 box 33 Folder 3
Ledger Sheets, 1942–1965 box 33 Folder 4
Financial Receipt Books, 1914–1946 box 34 Folder 1
General Ledger Sheets, 1960–1966 box 66 Folder 1
General Ledger Sheets, 1966–1970 box 66 Folder 2
General Ledger Sheets, 1970–1976 box 66 Folder 3
General Ledger Sheets, 1977–1985 box 66 Folder 4
Woodbine General Ledger, 1927–1941 box OV 1
Woodbine Cash Ledger, August 1942-December 1946 box OV 2
Woodbine Cash Ledger, January 1947-April 1951 box OV 2
Woodbine Cash Ledger, May 1951-June 1955 box OV 2
Woodbine Cash Ledger, July 1955-January 1960 box OV 2

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Series 2: Administrative Files, ca. 1830-2002

Administrative Files, ca. 1830-2002, is comprised of documents which record the information used to manage the cemetery. As such, it contains reports and minutes compiled by the cemetery's various treasurers and presidents over the years, information relating to board meetings, insurance policy papers, and other similar documents created in the course of running the business.

Title/Description Instances
Board Reports, 1853, 1907 box 35 Folder 1
Treasurer's Notes, 1990–1995 box 35 Folder 2
Persons Buried in Woodbine, 1850–2000 box 35 Folder 3
ByLaws, 1902–1985 box 35 Folder 4
Woodbine Insurance Papers, 1999–2002 box 35 Folder 5
Trustees, 1951–1959 box 35 Folder 6
Items Used at Woodbine Office, undated box 35 Folder 7
Personnel Files, 1994

Restricted

box 35 Folder 8
Grogg-Sparks Lot 653, 2001–2002

Restricted

box 35 Folder 9
Groundskeeper Job Description, undated box 35 Folder 10
Map and Plot Layouts, undated box 36 Folder 1
Comprehensive Liability Insurance Policy, 1987–1989 box 36 Folder 2
Worker's Compensation, 1986–1988 box 36 Folder 3
Fidelity Bond Insurance, 1987–1988 box 36 Folder 4
CPA – General and Miscellaneous Info, 1983–1985 box 36 Folder 5
Quarterly Reports, 1985–1987 box 36 Folder 6
Library Minute Books Agreement, 1988 box 36 Folder 7
State Corporation Commission, 1984–1989 box 36 Folder 8
Woodbine Insurance Papers - Shank, 1978–1987 box 36 Folder 9
Woodbine Insurance Papers - Mumaw, 1969–1984 box 36 Folder 10
Woodbine Insurance Papers - Offenbacker, 1982–1992 box 36 Folder 11
Woodbine Insurance Papers - Hottinger, 1983–1986 box 36 Folder 12
Woodbine Insurance Papers - Texiere, 1983–1989 box 36 Folder 13
Woodbine Insurance Papers - Ludholtz, 1981–1987 box 36 Folder 14
Unemployment Compensation and Occupational Safety, 1966–1974 box 36 Folder 15
Form 1099, 1964, 1968 box 37 Folder 1
Union Bank Letter, 1972 box 37 Folder 2
Wheat Securities, 1991 box 37 Folder 3
Confederate Monument, 2001-06-22T00:00:00.000 box 37 Folder 4
Columbarium Information, 1998 box 37 Folder 5
Virginia Cemetery Association, 1967–1978 box 37 Folder 6
Annual Report of the Superintendent, 1981–1983 box 37 Folder 7
Management Reports, 1989 box 37 Folder 8
Spreadsheets and Management Reports, 1990 box 37 Folder 9
Leadership Models/Organization, 1988 box 37 Folder 10
Society for Non-Profit Organizations (SFNO) Information, 1989 box 37 Folder 11
Cemetery Survey, undated box 37 Folder 12
State Corporate Commissions, 1990 box 37 Folder 13
Insurance Papers, 1982–1991 box 37 Folder 14
Insurance, 1990–1991 box 37 Folder 15
Truck, 1986–1989 box 37 Folder 16
David Shrock's "Cash Flow Analysis" and "Current Investment Information", 1991–1992 box 37 Folder 17
Quarterly Management Reports and Minutes, 1982–1987 box 38 Folder 1
Board Meeting Minutes, 1988–1991 box 38 Folder 2
Board Meeting Minutes, 1992–1996 box 38 Folder 3
Board Meeting Minutes, 1997–2002 box 38 Folder 4
Treasurer's Notes, 1940–1944 box 39 Folder 1
Treasurer's Notes, 1945–1949 box 39 Folder 2
Treasurer's Notes, 1950–1959 box 39 Folder 3
Treasurer's Report, 1961–1972 box 39 Folder 4
Treasurer's Notes, 1985–1986 box 39 Folder 5
Woodbine Trustee Matters and Photographs, 1959–1982 box 39 Folder 6
Items From Bank Vault, 1851–1974 box 40 Folder 1
President's Records, 1968–1980 box 40 Folder 2
President's Records, 1984–1987 box 40 Folder 3
Woodbine Insurance Papers - See, 1986–1989 box 40 Folder 4
Day Books, ca. 1830 – ca. 1950 box 66 Folder 5
Bound Book of Minutes, 1980–1989 box 66 Folder 6

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Series 3: Business Records, 1898–2006

This series contains material relating to the business side of Woodbine Cemetery from the years 1898-2006. The materials within this series relate to the cemetery's interactions with their customers and patrons. As such, it includes lists of lot owners, deeds, and contact information for customers. Among these materials are documents relating to disputes, and questions arising about specific plots or persons in the cemetery. Also included are newsletters, fund letters, mailing lists, and correspondence generating through interactions with the Harrisonburg community at large.

Title/Description Instances
Memos Correspondence and Reports, 1960–1980 box 41 Folder 1
Inactive Lot Owner Accounts, 1980 box 41 Folder 2
Inactive Lot Owner Accounts, 1988 box 41 Folder 3
Daughters of the American Revolution, 1981–1983 box 41 Folder 4
Advertising, undated box 41 Folder 5
Harrisonburg Businesses, undated box 41 Folder 6
Bulk Business Mail, 1985 box 41 Folder 7
Fundraising, 1982–1985 box 41 Folder 8
Government Marchkers, 1982–1984 box 41 Folder 9
Equipment Maintenance, 1984 box 41 Folder 10
Fees, 1979, 1982 box 41 Folder 11
Sale of 481 East Marchket Street, 1982–1985 box 41 Folder 12
Customer Correspondence, 1984–1985 box 41 Folder 13
Virginia Employment Commission, 1989 box 41 Folder 14
W-4s and Withholding Certificates, 1972–1991

Restricted

box 41 Folder 15
Special Projects, 1984, undated` box 41 Folder 16
Independent Contract Agreement, 1984–1985 box 41 Folder 17
Lots for Sale by Owner, 1984 box 41 Folder 18
Correspondence, 1982–1984 box 41 Folder 19
Dun and Bradstreet, 1990 box 41 Folder 20
Rock Locations, undated box 41 Folder 21
Map Segments, undated box 41 Folder 22
Burial Permits and Lot Sales, 1992–2002 box 42 Folder 1
Special Fund Campaign, 1993–1997 box 42 Folder 2
Correspondence, 1992–1995 box 42 Folder 3
Correspondence, 1996–1997 box 42 Folder 4
Correspondence, 1998–1999 box 42 Folder 5
Correspondence, 2000 box 42 Folder 6
Correspondence, 2001–2002 box 42 Folder 7
Woodbine Lot Owners – A, 1941–1975 box 43 Folder 1
Woodbine Lot Owners – Albert, 1940–1944 box 43 Folder 2
Woodbine Lot Owners – Allen, 1943–1944 box 43 Folder 3
Woodbine Lot Owners – Altaffer, 1943, 1953 box 43 Folder 4
Woodbine Lot Owners – Amiss, 1943–1944 box 43 Folder 5
Woodbine Lot Owners –Armentrout, 1943–1978 box 43 Folder 6
Woodbine Lot Owners – Armstrong, 1938–1954 box 43 Folder 7
Woodbine Lot Owners – Auginbaugh, 1942–1948 box 43 Folder 8
Woodbine Lot Owners – B, c. 1938-1976 box 43 Folder 9
Woodbine Lot Owners – Bassford, 1943–1976 box 43 Folder 10
Woodbine Lot Owners – Bazzle, 1946–1947 box 43 Folder 11
Woodbine Lot Owners – Berry/Beery, 1941–1958 box 43 Folder 12
Woodbine Lot Owners – Billhimer, 1942–1957 box 43 Folder 13
Woodbine Lot Owners – Bishop, 1944–1947 box 43 Folder 14
Woodbine Lot Owners – Blackburn, 1940–1958 box 43 Folder 15
Woodbine Lot Owners – Blakemore, 1943–1958 box 43 Folder 16
Woodbine Lot Owners – Boyd, 1941–1948 box 43 Folder 17
Woodbine Lot Owners – Bowers, 1944–1949 box 43 Folder 18
Woodbine Lot Owners – Bowman, 1943–1957 box 43 Folder 19
Woodbine Lot Owners –Bradley, 1943–1964 box 43 Folder 20
Woodbine Lot Owners –Braithwaite, 1942–1965 box 43 Folder 21
Woodbine Lot Owners – Brown, 1943–1978 box 43 Folder 22
Woodbine Lot Owners – C, 1925–1977 box 43 Folder 23
Woodbine Lot Owners – Carrier, 1943 box 43 Folder 24
Woodbine Lot Owners – Coffman, 1943–1957 box 43 Folder 25
Woodbine Lot Owners – Clark, 1943–1956 box 43 Folder 26
Woodbine Lot Owners – Christie, 1944–1947 box 43 Folder 27
Woodbine Lot Owners – Conrad, 1945–1955 box 43 Folder 28
Woodbine Lot Owners – Curry, 1945–1951 box 43 Folder 29
Woodbine Lot Owners – D, 1943–1979 box 44 Folder 1
Woodbine Lot Owners – Davis, 1943–1959 box 44 Folder 2
Woodbine Lot Owners – Dean, 1943–1958 box 44 Folder 3
Woodbine Lot Owners – Dechert, 1943–1959 box 44 Folder 4
Woodbine Lot Owners – Dillard, 1943–1951 box 44 Folder 5
Woodbine Lot Owners – Dovel, 1943–1958 box 44 Folder 6
Woodbine Lot Owners – E, 1942–1966 box 44 Folder 7
Woodbine Lot Owners – F, 1942–1949 box 44 Folder 8
Woodbine Lot Owners – Fleming, 1942–1944 box 44 Folder 9
Woodbine Lot Owners – G, 1942–1975 box 44 Folder 10
Woodbine Lot Owners - Gilmer/Gilmore, 1944–1979 box 44 Folder 11
Woodbine Lot Owners – Guyer, 1943–1965 box 44 Folder 12
Woodbine Lot Owners – H, 1939–1978 box 44 Folder 13
Woodbine Lot Owners - Heatwole, 1945–1957 box 44 Folder 14
Woodbine Lot Owners – Harnsberger, 1943–1958 box 44 Folder 15
Woodbine Lot Owners – Harrison, 1943–1957 box 44 Folder 16
Woodbine Lot Owners – Hawse, 1943–1950 box 45 Folder 1
Woodbine Lot Owners – Hughes, 1943–1949 box 45 Folder 2
Woodbine Lot Owners – I, 1942–1961 box 45 Folder 3
Woodbine Lot Owners – J, 1941–1979 box 45 Folder 4
Woodbine Lot Owners – Jones, 1947–1949 box 45 Folder 5
Woodbine Lot Owners – K, 1941–1976 box 45 Folder 6
Woodbine Lot Owners – Kavanaugh, 1942–1954 box 45 Folder 7
Woodbine Lot Owners – Kennedy, 1957 box 45 Folder 8
Woodbine Lot Owners – King, 1949–1959 box 45 Folder 9
Woodbine Lot Owners – L, 1942–1978 box 45 Folder 10
Woodbine Lot Owners – Landes, 1942–1958 box 45 Folder 11
Woodbine Lot Owners – Lam/Lamb, 1941–1959 box 45 Folder 12
Woodbine Lot Owners – Liggett, 1943–1953 box 45 Folder 13
Woodbine Lot Owners – Loewenbach, 1943–1958 box 45 Folder 14
Woodbine Lot Owners – Long, 1945–1959 box 45 Folder 15
Woodbine Lot Owners – Lucas, 1942–1956 box 45 Folder 16
Woodbine Lot Owners – M, 1941–1979 box 45 Folder 17
Woodbine Lot Owners – Mahone, 1943–1950 box 45 Folder 18
Woodbine Lot Owners – Masters, 1949–1953 box 45 Folder 19
Woodbine Lot Owners – Mauzy, 1943–1949 box 45 Folder 20
Woodbine Lot Owners – Mc, 1943–1978 box 45 Folder 21
Woodbine Lot Owners – Miller, 1943–1953 box 45 Folder 22
Woodbine Lot Owners – Moreland, 1943–1950 box 45 Folder 23
Woodbine Lot Owners – Myers, 1943–1960 box 45 Folder 24
Woodbine Lot Owners – N, 1942–1964 box 46 Folder 1
Woodbine Lot Owners – Neff, 1943–1959 box 46 Folder 2
Woodbine Lot Owners – Nicholas, 1942–1952 box 46 Folder 3
Woodbine Lot Owners – O, 1942–1953 box 46 Folder 4
Woodbine Lot Owners – Ott, 1942–1959 box 46 Folder 5
Woodbine Lot Owners – P, 1942–1975 box 46 Folder 6
Woodbine Lot Owners - Partlow, 1942–1946 box 46 Folder 7
Woodbine Lot Owners – Paul, 1943–1961 box 46 Folder 8
Woodbine Lot Owners – Price, 1941–1961 box 46 Folder 9
Woodbine Lot Owners – Pulse, 1943–1964 box 46 Folder 10
Woodbine Lot Owners – Q, undated box 46 Folder 11
Woodbine Lot Owners – R, 1941–1976 box 46 Folder 12
Woodbine Lot Owners – Reherd, 1941–1960 box 46 Folder 13
Woodbine Lot Owners – Rhodes, 1942–1959 box 46 Folder 14
Woodbine Lot Owners – Rippetoe, 1942–1960 box 46 Folder 15
Woodbine Lot Owners – Rohr, 1942–1950 box 46 Folder 16
Woodbine Lot Owners – Roller, 1946–1956 box 46 Folder 17
Woodbine Lot Owners – Roudabush, 1942–1944 box 46 Folder 18
Woodbine Lot Owners – S1, 1935–1951 box 46 Folder 19
Woodbine Lot Owners – S2, 1951–1977 box 47 Folder 1
Woodbine Lot Owners – Sheehan, 1943–1956 box 47 Folder 2
Woodbine Lot Owners – Snyder, 1943–1959 box 47 Folder 3
Woodbine Lot Owners – Stephenson, 1943–1954 box 47 Folder 4
Woodbine Lot Owners – Sullivan, 1943–1960 box 47 Folder 5
Woodbine Lot Owners – Switzer, 1942–1957 box 47 Folder 6
Woodbine Lot Owners – T, 1943–1976 box 47 Folder 7
Woodbine Lot Owners – Taylor, 1940–1960 box 47 Folder 8
Woodbine Lot Owners – Tutwiler, 1942–1944 box 47 Folder 9
Woodbine Lot Owners – U, 1943–1948 box 47 Folder 10
Woodbine Lot Owners – V, 1942–1973 box 47 Folder 11
Woodbine Lot Owners – Vanpelt, 1943–1947 box 47 Folder 12
Woodbine Lot Owners – W1, 1920–1950 box 47 Folder 13
Woodbine Lot Owners – W2, 1948–1979 box 47 Folder 14
Woodbine Lot Owners – Webster, 1941–1964 box 47 Folder 15
Woodbine Lot Owners – XYZ, 1942–1958 box 47 Folder 16
Anderson - SE QR 620, 1989 box 48 Folder 1
Coughlin, 1983–1990 box 48 Folder 2
Custer – NH 866, 1988 box 48 Folder 3
Derrow, 1989 box 48 Folder 4
Deyerle, 1989–1990 box 48 Folder 5
Fristoe – NH 669, 1990 box 48 Folder 6
Gentry - WH 839, 1988 box 48 Folder 7
Kenton Burkholder Agreement, 1992 box 48 Folder 8
Lambert – 918, 1988–1991 box 48 Folder 9
Long Charlena – 920, 1989 box 48 Folder 10
Ludholtz File, 1974–1996 box 48 Folder 11
O'Sullivan, undated box 48 Folder 12
M.D. And Joe Ann Neff, 1971 box 48 Folder 13
Plume, Rutherford, 1989 box 48 Folder 14
Ritchie, Virgil, 1990–1993 box 48 Folder 15
Shifflet – SH 581, 1990 box 48 Folder 16
Sowers – SH 856, undated box 48 Folder 17
Spangler Letter - Lot 890, 2001 box 48 Folder 18
Thorne – 910, 1993 box 48 Folder 19
Trippeer – W1/6 870A, 1989 box 48 Folder 20
Wagner, Irene – 888 (6), 1989 box 48 Folder 21
Warrern – Lot 189, 1989 box 48 Folder 22
Whitmore, Michael B - #682,, 1988 box 48 Folder 23
Welsh, Charles and Jane, 1990 box 48 Folder 24
Lots for Sale, 1990 box 48 Folder 25
Burial Log, 1988–1992 box 48 Folder 26
Family Plots – Charts, 1943–1991 box 48 Folder 27
Forms for Mike Martin, 1948–2002 box 48 Folder 28
Correspondence to Answer, 1989 box 48 Folder 29
Disabilities Awareness, 1988 box 48 Folder 30
Mailing List, 1990 box 48 Folder 31
Lots Purchased by Cemetery, 1985 box 48 Folder 32
Notices of Abandonment, 1942–1951 box 48 Folder 33
Bids, 1920–1939 box 48 Folder 34
Extra Help, 1949 box 48 Folder 35
Lots for Sale by Lot Holders, 1943–1959 box 48 Folder 36
Lots with unused space, 1944, 1944 box 48 Folder 37
Annual Assessments, 1986–1987 box 48 Folder 38
Lot Assessments, 1997–1999 box 48 Folder 39
Annual Assessment, 1990 box 48 Folder 40
Lot Assessment Letters, 1991 box 48 Folder 41
Special Fund Letters, Contributions and Thank Yous, 1997–2001 box 49 Folder 1
Notes and Letters, October 1999-May 2000 box 49 Folder 2
Deed Forms, undated box 49 Folder 3
Fairview Cemetery Questionnaire, undated box 49 Folder 4
EMU Financial Assistance, 1991 box 49 Folder 5
VA Dept. of Agriculture Application, 1990–1991 box 49 Folder 6
Correspondence, 1986–1989 box 49 Folder 7
Mailing List, 1988 box 49 Folder 8
Special Fund Mailing List, 1993 box 49 Folder 9
Lot Owners and Buried Persons, 1993 box 49 Folder 10
Deeds, A-J, 1981–2005 box 50 Folder 1
Deeds, K-Z, 1981–2005 box 50 Folder 2
Extra Deeds, 1941–1981 box 50 Folder 3
Inactive Lots and Assessments Owed, 1950 box 51 Folder 1
Cemetery Brochure Data, 1982 box 51 Folder 2
Repossessed Lots Through 1980, undated box 51 Folder 3
Active Owner Accounts, 1980 box 51 Folder 4
Lots in Question, 1947–1984 box 51 Folder 5
Alphabetical List of Lot Owners,, 1950-07-22T00:00:00.000 box 51 Folder 6
Newsletter, 1985–1987 box 51 Folder 7
Cemetery Wall, 1940–1986 box 51 Folder 8
Hottinger Loan, 1972–1983 box 51 Folder 9
Memos, Correspondence and Reports, 1944–1981 box 51 Folder 10
Perpetual Care Certificates, 1916–1968 box 51 Folder 11
Endowment Contributions, 1982–1984 box 51 Folder 12
Changes to Deeds, 1951–1984 box 51 Folder 13
Deeds, 1945–1958 box 51 Folder 14
Deeds A-B, 1898–1980 box 52 Folder 1
Deeds C-D, 1898–1980 box 52 Folder 2
Deeds E-F, 1898–1980 box 52 Folder 3
Deeds G-H, 1898–1980 box 52 Folder 4
Deeds I-K, 1898–1980 box 52 Folder 5
Deeds L-M, 1898–1980 box 52 Folder 6
Deeds N-P, 1898–1980 box 52 Folder 7
Deeds R-S, 1898–1980 box 53 Folder 1
Deeds T-Z, 1898–1980 box 53 Folder 2
Lots Inventory, undated box 53 Folder 3
Woodbine Paid-Out Documents [PHOTOGRAPHS] , 1957- ca. 1977 box 53 Folder 4
Perpetual Care Deeds, 1944–1962 box 53 Folder 5
Customer Cards, A-D, ca. 1940- ca. 1990 box 54
Customer Cards, E-R, ca. 1940- ca.2000 box 55
Customer Cards, S-Z and Repossessed Lots, ca. 1940-ca. 1990 box 56
Customer Cards, Extras, undated box 57
Perpetual Care Customer Cards, A-Steele, undated box 58
Perpetual Care Customer Cards, Stephens-Z and Atty and Trust Officers, undated box 59
Customer Balance Cards, ca. 1950 box 60
Burial Permits, 1946–1992 box 61

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Series 4: Mausoleum Records, 1924-2006 (Bulk, 1989–2006)

This series contains the information related to the management and fundraising efforts of the Woodbine Community Mausoleum from its founding in 1989 until it was acquired by Woodbine Cemetery in 2006. This includes financial documents, board minutes, owner information, and all other material relating specifically to the Mausoleum.

Title/Description Instances
Account Statements, 1997–2002 box 62 Folder 1
Account Statements, Duplicates, 1997–2002 box 62 Folder 2
Account Statements, 2003–2006 box 63 Folder 3
Account Statements, 2003–2006 box 63 Folder 4
Receipts and Accounts, 1999–2005 box 63 Folder 5
Financial and Administrative Papers, 1994-December 1996 box 63 Folder 1
Portfolio Recommendation, 1998-12-01T00:00:00.000 box 63 Folder 2
Mutual Fund Review, 1998-12-01T00:00:00.000 box 63 Folder 3
Voided Certificates, 1924–2004 box 63 Folder 4
Donations, 1995–2004 box 63 Folder 5
Mausoleum Letters, 1989–2002 box 63 Folder 6
Merger Proposal Letter, 2000 box 63 Folder 7
VA Tax Info, 1990–1993 box 63 Folder 8
Trustees Annual Meeting Minutes, 1989–2006 box 63 Folder 9
Insurance Papers, 1992–2001 box 63 Folder 10
Community Mausoleum, 1989–1990 box 63 Folder 11
Ownership Certificates, 1970–2000 box 64 Folder 1
Founding Documents and History, 1989 box 64 Folder 2
Administrative Documents, 1989–2002 box 64 Folder 3
Crypt Community Mausoleum Letters, 1924–1988 box 64 Folder 4

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Series 5: Ephemera, 1985–2000

This series is comprised of general records that were maintained by the cemetery for posterity, including photographs of the cemetery, sesquicentennial celebration information, and various publications and information related to cemeteries.

Title/Description Instances
Miscellaneous Product Information, 1985–1989 box 65 Folder 1
American Cemetery Magazine, August 1999-December 1999 box 65 Folder 2
News Stories About Cemeteries, 1987–2000 box 65 Folder 3
Magazine Articles, 1985–1988 box 65 Folder 4
Woodbine Sesquicentennial, 2000 box 65 Folder 5
Woodbine History through 1998, 1998 box 65 Folder 6
Information from Other Cemeteries, 1992–1998 box 65 Folder 7
Woodbine Photographs, undated box 65 Folder 8

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Series 6: Maps, 1913–1966

This series is composed of maps and charts of Woodbine Cemetery and the Mausoleum, which show how the cemetery expanded during the 20th century.

Title/Description Instances
Plan of Woodbine Cemetary Maps, 1913 Flat File 1 Drawer 1 Folder 1
Mausaleum map, 1925, 2004 Flat File 1 Drawer 1 Folder 2
Segmented Map, 1928 box OV 3 Folder 1
Planting Map, 1931 box OV 3 folder 2
Labeled and Segmented Map, 1:10 Scale, 1953 Flat File 1 Drawer 1 Folder 3
Maps of Woodbine Cemetary from map made July 1913, 1954 Flat File 1 Drawer 1 Folder 4
Mounted Annotated Map, undated Flat File 1 Drawer 1 Folder 5
Annotated Maps, 1966 Flat File 1 Drawer 1 Folder 6
Woodbine Cemetery Map Books, 1953 box OV 3
Woodbine Cemetery Map Books, 1953 box OV 4

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