Student Government Association Records, 1915-2015 *JMU Records*

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Summary Information

Repository:
Special Collections, Carrier Library, James Madison University
Creator:
JMU Student Government Association
Title:
Student Government Association Records
Collection No.:
UA 0007
Date:
1915-2015
Extent:
37 boxes, 12.74 Cubic Feet
Language of the Material:
English
Abstract:
The Student Government Association Records consist of 12 cubic feet of material relating to the activities of the James Madison University's Student Government Association from its establishment as the Student Association of the State Normal School for Women at Harrisonburg in 1915 until 2015.

Preferred Citation

[identification of item], [box #, folder #], Student Government Association Records, UA 0007, Special Collections, Carrier Library, James Madison University, Harrisonburg, VA.

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Administrative History

James Madison University's Student Government Association was established in February 1915 as the school's first student government. Although rumblings of self-government began with the founding of the school in 1908, it took a fair amount of effort to bring this idea to fruition. The roots of the university's SGA derive from the student Honor Council which began in the 1909-1910 school year. Students involved in the Honor Council began to create an unofficial student government that although unable to act in an official capacity, was instrumental in helping to bring about student support for self-government. By 1914, a small group of students worked together to draft a constitution for the planned student government organization and presented this constitution to the faculty. After completing revisions suggested by the faculty, the constitution was presented and voted on by the entire student body February 25, 1915 and as a result, the Student Association of the State Normal School at Harrisonburg was established. This first iteration of the organization required that the entire student body act as a member. Additionally, the Honor Committee was converted into the first Executive Board. This Executive Board included three officers (president, vice-president, and secretary), and several elected members of each class.

As the school and student population grew so did the organization and it eventually became unrealistic for the entire student body to act as members of the organization. Complications also arose within the organization with the introduction of full-time male students in 1946. At the time, it did not seem appropriate for men and women to govern students of the opposite sex. As a result, the male students decided to create their own self-government in 1950, labeling their organization the Men's Student Government Organization. The female students likewise formally relabeled their existing organization the Women's Student Government Association in 1953 to better distinguish the separation between the two groups; however, they rarely included this additional identifier. While the two groups worked together on many matters through the 50s and 60s, the organizations formally combine in 1970, creating the current manifestation of the Student Government Association.

As of 2015, the SGA at JMU is made up of appointed members on the Executive Staff, Representatives, and At-Large Senators. Elected members include Class Council Senators, College Senators, and Area Residence Senators. The mission: The Student Government Association of James Madison University is an organization dedicated to collaborating with all members of its community to advocate for student opinion, while fostering a proactive, inclusive environment.

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Scope and Content

This collection documents the activities of James Madison University's Student Government Association in Harrisonburg, Virginia from 1915-2015. The collection developed from seven different accessions from the Student Government Association received in the 1990s and early 2000s and contains a wide range of material which is organized according to physical type or corresponding to subject. Much of the material in this collection derives from different meetings within the organization including: the Student Council, Student Senate, Execution Board, Senate and Council Committees, and others. A large amount of the collection is administrative material regarding the work of these different internal groups as well as the procedures which govern them. Similarly, these different internal meetings produced a fair amount of the minutes, committee reports, and legislative files found in the collection. In addition to these materials, there are also a large amount of financial files related to the budget of SGA and other on campus organizations. This collection also consists of correspondence to and from different members of the SGA usually regarding issues of student conduct on and off campus. The last major section of the collection contains photographs, scrapbooks, and ephemera memorializing different SGA events. Further descriptions of the material can be found in the series descriptions. The collection has been arranged into twelve series.

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Arrangement

The collection is arranged into 11 series:

Series 1: Administrative, 1915-2015

Series 2: Committees, 1931-2015

Series 3: Correspondence, 1955-2003

Series 4: Policies and Regulations, 1931-1971

Series 5: Minutes, 1929-2012

Series 6: Legislative Files, 1989-2012

Series 7: Financial Files, 1987-2014

Series 8: Disciplinary Reports, 1922-1973

Series 9: Photographs, 2000-2014

Series 10: Scrapbooks, 2001-2009

Series 11: Ephemera, 1930-2015

All series are arranged chronologically

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Administrative Information

Access Restrictions

Researchers must register and agree to copyright and privacy laws before using this collection. Collection is open for research with the exception of certain records protected by the Family Educational Rights and Privacy Act of 1974 (FERPA), particularly those in Series 8: Disciplinary Reports. FERPA protection of student records ends with the death of the student. Therefore, records are opened for research 80 years after their creation when it is presumed that the student is deceased.

Media is inaccessible pending reformating.

Please contact Research Services staff before visiting the James Madison University Special Collections Library to use this collection (library-special@jmu.edu).

Use Restrictions

Copyright for official University records is held by James Madison University; all other copyright is retained by the authors of items in these papers, or their descendants, as stipulated by United States copyright law.

Staff have taken special care to identify and remove sensitive materials, particularly those relating to students' academic records, found within this collection. However, in rare instances, privacy protected information may be revealed during use of this collection. Researchers agree to make no notes or other recordation of privacy protected information if found within this collection, and further agree not to publish or disclose such information for any purpose. Researchers agree to alert Special Collections staff if potentially privacy protected information is found within this collection. For more information, contact the Special Collections Library Reference Desk (library-special@jmu.edu).

Acquisition Information

The material in this collection was donated by members of James Madison University's Student Government Association in several different accessions between 1993 and 2015. The earlier accessions (1993-2001) were previously processed and assigned archival collection numbers SGA 93-0401, SGA 93-1019, and SGA 2001-1010. These materials were reprocessed along with the later accessions and combined into one larger collection, UA 0007. Additional accessions (2015-0830, 2015-0828, and 2015-0505) were added to the collection in November 2018. On May 1st, 2019, an additional 2 storage boxes were donated by SGA Communications Director, Halle Forbes.

Accruals

This collection may receive additions.

Processing Information

After reviewing the material in all accessions, about 2 linear feet of material was removed from one of the 2005 accessions. The material was largely financial forms that contained banking information or social security numbers. All binder and notebook material was removed from the original bindings and transferred into folders. All the pages from each of the scrapbooks were removed and photocopied. Photocopies were also made of the cover and back covers. This was done to help preserve the context of the photographs on the pages in preparation for possible adhesive failure.

Location

Special Collections, Carrier Library, James Madison University

880 Madison DriveMSC 1704Harrisonburg, Virginia 22807library-special@jmu.eduURL: https://www.lib.jmu.edu/special/

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Related Materials

Related Materials

Some of the material in this collection can be viewed on Special Collections' Student Government Association Digital Exhibit published on-line in April 2015. https://omeka.lib.jmu.edu/specialcollections/collections/show/2

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Index Terms

Subject

  • State Normal School for Women at Harrisonburg (Harrisonburg, Va.) -- Students
  • State Normal School for Women at Harrisonburg (Harrisonburg, Va.) -- History
  • State Teachers College at Harrisonburg (Harrisonburg, Va.) -- Students
  • State Teachers College at Harrisonburg (Harrisonburg, Va.) -- History
  • Madison College -- Students
  • Madison College -- History
  • James Madison University -- Students
  • James Madison University -- History
  • College student government
  • College student government -- Elections
  • Student activities
  • Student activities -- Finance
  • Student activities -- Handbooks, manuals, etc
  • Student activities -- Virginia -- Harrisonburg
  • College students
  • School discipline
  • Student participation in administration

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Bibliography

Raymond Dingledine, Madison College: The First Fifty Years, 1908-1958 (Harrisonburg, Virginia: Madison College, 1959).

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Collection Inventory

Series 1: Administrative, 1915-2015

This is the largest series in the collection and contains material related to the function and organization of SGA, featuring a variety of documents from 1923-2013, with the bulk of this series is from 1990-2013. There is a large gap in the material around 1980s. The first folder in the series, containing the organization's first constitution and by-laws, is not original to the collection. The document was located in the 1915 Faculty Minutes in the Board of Visitors Collection, 1908-2004 (PR 99-1122), photocopied, and added to the collection on March 25, 2015. This series additionally contains some interesting material related to student strikes which took place on campus in 1969 and 1970. There is particular information related to Jay Rainey, one of the student leaders, as well as SGA's Committee on Student Protest. Other materials to note in this series are documents from the early 2000s which relate to the sexual assault research on college campuses, reports related to the impact of Title IX on campus, and SGA research regarding the Forrest Hill Riot in 2000, which resulted in a conflict between the Harrisonburg Police Department and students at a spring block party.

Title/Description Instances
Constitution and By-Laws of the Student Association of the State Normal School at Harrisonburg (Photocopy), 1915 box 1 folder 1
Constitution and By-Laws of the Student Association (Agness Browne Stribling's copy), 1915 box 1 folder 2
Southern Intercollegiate Association, 1923-1936 box 1 folder 3
Constitutions of Old Organizations, 1930-1964 box 1 folder 4
SGA Organizational Chart, 1951-1952 box 1 folder 5
Student Evaluation of Madison College, 1952-1953 box 1 folder 6
Orientation and Retreat, 1956-1957, 1959-1965, 1969-1971 box 1 folder 7
Assemblies, 1959-1966 box 1 folder 8
Constitutions Revised, 1959-1962, 1974, undated box 1 folder 9
Events Leading to the Strike of 1970, 1970 box 1 folder 10
Demonstration, May 1972 box 1 folder 11
Demonstration recordings, May 6, 1972
Original audiocassette: North Side Wilson and Sen. Byrd's Speech, recorded by Dr. Grant O. Rush , May 6, 1972 Media Cabinet 1 Audiocassette UA0007-CS-001
Original audiocassette: South Side Wilson and Sen. Byrd's Speech, recorded by Elger Wilkerson , May 6, 1972 Media Cabinet 1 Audiocassette UA0007-CS-002
Constitutions and House Rules, 1990-1997 box 1 folder 12
Bond Issue, 1991-1992 box 1 folder 13
Sexual Assault Research, 1991,1993-1995, 1997-2000 box 1 folder 14
Sexual Assault Research, 1991,1993-1995, 1997-2000 box 1 folder 15
Board of Visitors and University Council Reports, 1992,1994,1996-2001 box 2 folder 1
Board of Visitors and University Council Reports, 1992,1994,1996-2001 box 2 folder 2
Archive, 1992,1996, 1998-2001 box 2 folder 3
Senate Retreat Fall, 1995, 1997-1998 box 2 folder 4
Senator/Social Club, 1995-1998-1999 box 2 folder 5
SGA President Transition Handbook, 1997-1998 box 33 folder 1
Breeze Records, 1997-1998, 2001 box 2 folder 6
New Archive, 1997, 1999, 2000-2001 box 2 folder 7
Loose Material, 1997-1999, 2002-2004 box 2 folder 8
Application Forms, 1998-1999 box 2 folder 9
Fall Varsity Retreat, 1999 box 2 folder 10
From Retreat, 1999 box 2 folder 11
Miscellaneous Information, 1999-2000 box 2 folder 12
University Center, 1999 box 2 folder 13
Retreat, 1999-2000 box 3 folder 1
SGA Leadership Scholarship, 1999-2002 box 3 folder 2
Winter Retreat, 1999-2000 box 3 folder 3
Camp Horizons/ Senate Retreat, 1999, 2001, 2004 box 3 folder 4
Breeze Information Sheets, 2000 box 3 folder 5
Camp Horizons Retreat, 2000 box 3 folder 6
Casework, 2000 box 3 folder 7
Clubs and Organizations, 2000 box 3 folder 8
Elections, 2000 box 3 folder 9
Events and Conferences, 2000 box 3 folder 10
Forrest Hill, 2000 box 3 folder 11
Freshman Survey, 2000 box 3 folder 12
Major Elections, 2000 box 3 folder 13
Mark's Stuff, 2000 box 3 folder 14
Minor Elections, 2000 box 3 folder 15
Pamphlet, 2000 box 3 folder 16
Platforms, 2000 box 3 folder 17
Senate Retreat, 2000 box 3 folder 18
SGA Website, 2000 box 3 folder 19
Senator Folders/ White Copies, 2000 box 3 folder 20
Appendices for Forrest Hill Report, 2000-2001 box 3 folder 21
Forrest Hill Riot Research, 2000-2001 box 3 folder 22
Forrest Hill Student Responses, 2000-2001 box 3 folder 23
Scrap for Handbook, 2000-2001 box 4 folder 1
Sports Team Cuts Research, 2000-2001 box 4 folder 2
Virginia Student Leadership Alliance Documents, 2000-2001 box 4 folder 3
Election Documents, 2002-2004 box 4 folder 4
To File, 2000, 2004 box 4 folder 5
9-11 Relief Effort, 2001 box 4 folder 6
30 Year Committee, 2001 box 4 folder 7
Board of Visitor Reports, 2001 box 4 folder 8
City Council Agendas, 2001 box 4 folder 9
Class Council Officers, 2001 box 4 folder 10
Commons for the Commons, 2001 box 4 folder 11
Discuss Executive, 2001 box 4 folder 12
Dr. Rose's House Reception, 2001 box 4 folder 13
End-of-Year Banquet, 2001 box 4 folder 14
SGA At-a-Glance, 2001 box 4 folder 15
Massanutten Executive Retreat, 2001 box 4 folder 16
SEALS, 2001 box 4 folder 17
SEALS/Class Councilors Retreat, 2001 box 4 folder 18
SEALS Program, 2001 box 4 folder 19
SGA 9-11-01 Response, 2001 box 4 folder 20
SGA Handbook, 2001 box 4 folder 21
SGA Reports, 2001 box 5 folder 1
Appointed Positions, 2001-2002 box 5 folder 2
Background Research, 2001-2002 box 5 folder 3
Breeze Articles, 2001-2002 box 5 folder 4
Calendar, 2001-2002 box 5 folder 5
Miscellaneous, 2001-2002 box 5 folder 6
New Archives, 2001-2002 box 5 folder 7
SGA Handbook, 2001-2002 box 5 folder 8
Senate Documents, 2001-2002 box 5 folder 9
Senior Class Challenge, 2001-2002 box 5 folder 10
SGA Press Releases, 2001-2003 box 5 folder 11
Beginning of Year, 2001-2003 box 5 folder 12
SGA Certificates, 2001, 2003, 2006 box 5 folder 13
SGA Press Releases, 2002 box 5 folder 14
Travel Authorizations, 2002 box 5 folder 15
The Student Government Association Senate Handbook, 2002-2003 box 5 folder 16
Virginia Student Leadership Alliance, 2002-2003 box 5 folder 17
President Stoney's Legislative Issues, 2002-2004 box 5 folder 18
Email/Contact Information, 2003 box 6 folder 1
Handbook, 2003-2004 box 6 folder 2
SGA Handbook, 2003-2004 box 6 folder 3
The Breeze SGA Articles, 2004 box 6 folder 4
International Students, 2004 box 6 folder 5
Legal Assistance, 2004 box 6 folder 6
Lights/Blue Lights, 2004 box 6 folder 7
Lobby Trip-Legislation, 2004-2005 box 6 folder 8
President Culligan's Project, 2004-2005 box 6 folder 9
Transition Stuff, 2004-2005 box 6 folder 10
VA21 and SGA Legislative Issues, 2004-2005 box 6 folder 11
SGA Handbook, 2006-2007 box 6 folder 12
SGA Treasurer Materials, 2006-2009 box 33 folder 2
Student Government Association of James Madison University Handbook, 2007-2008 box 6 folder 13
Ring Premiere Committee Applications, 2008 box 6 folder 14
JMU Student Government Associations Handbook, 2008-2009 box 6 folder 15
Candidate Packets, 2009 box 6 folder 16
Conference on Student Government Associations Applications, 2009 box 6 folder 17
Spring 2009 Treasurer Election, 2009 box 6 folder 18
Spring 2009 Executive and Student Representative to the Board of Visitors Elections, 2009-2010 box 6 folder 19
Unknown Executive Officer's Notes, 2009-2010 box 33 folder 3
Virginia21 Legislative Training Day Materials, 2010 box 33 folder 4
SGA President Transition Handbook (Folder 1 of 2), 2010-2011 box 33 folder 5
SGA President Transition Handbook (Folder 2 of 2), 2010-2011 box 33 folder 6
Minor Elections Information Binder, 2011-2012 box 7 folder 1
Minor Elections Binder, 2011 Media Cabinet 1 CD-R UA0007-OP-001
Student Government Association Constitution, 2012-2013 box 7 folder 2
SGA Constitution, Incomplete, 2013 box 33 folder 7
SGA Constitution, Pre-formatted and Signed, 2013 box 33 folder 8
SGA Constitution and Student Senate House Rules, 2014-2015 box 31 folder 4
Archive/Old To Dos, undated box 7 folder 3
Constitutional Review, undated box 7 folder 4
Giving Campaign Captain Handbook, undated box 33 folder 9
Holiday Greetings, undated box 7 folder 5
Memorandum Forms, undated box 7 folder 6
NT Server, undated box 7 folder 7
SGA Advisor Survey Responses (Folder 1 of 2), undated box 33 folder 10
SGA Advisor Survey Responses (Folder 2 of 2), undated box 34 folder 1

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Series 2: Committees, 1931-2015

This series contains material related to the work of the different SGA committees from 1931-2002. There is another large gap of material in the 1980s. The bulk of this series is from the 1960s and 1999-2002. This series also includes information related to the standards of conduct for female students in the 1930s and 1960s, such as proper dating procedures.

Title/Description Instances
Standards Committee, 1931-1933, 1960-1961 box 7 folder 8
Committees SGA, 1932, 1953-1960, 1962-1970 box 7 folder 9
Student Organization Committee, 1935-1959 box 7 folder 10
Campus Fee Committee, 1953-1964 box 7 folder 11
Executive Committee Reports, 1957-1961 box 7 folder 12
Executive Committee Reports, 1962-1963 box 7 folder 13
Executive Committee Reports, 1963-1964 box 7 folder 14
Executive Committee Reports, 1964-1965 box 7 folder 15
Executive Committee Reports, 1965-1966 box 7 folder 16
Advisory Committee for student center, 1966 box 7 folder 17
Student Faculty Relations Committee, 1969-1971 box 7 folder 18
Multicultural Committee, 1997-1998 box 7 folder 19
Student Safety Task Force, 1999 box 8 folder 1
Community Committee, 1999-2000 box 8 folder 2
Legislative Action Committee (folder 1 of 2), 1999-2000 box 31 folder 5
Legislative Action Committee (folder 2 of 2), 1999-2000 box 31 folder 6
SGA Executive Committee, 1999-2000 box 8 folder 3
Planning and Advisory Committee, 1999-2002 box 8 folder 4
Planning and Advisory Committee, 1999-2002 box 8 folder 5
Commissions and Committees, 1999-2001 box 8 folder 6
Athletic Director's Response to Centennial Sports Committee Report, 2000 box 8 folder 7
Bus Advisory Committee, 2000 box 8 folder 8
Committee Phone Lists, 2000 box 8 folder 9
Logo Committee, 2000 box 8 folder 10
Madison Athletic Committee, 2000 box 8 folder 11
Graduate Speaker, 2000-2001 box 8 folder 12
SGA Committee Chairman Binder, 2000-2001, 2003 box 9 folder 1
Commissions and Committees, 2000-2001 box 9 folder 2
Commissions and Committees, 2001 box 9 folder 3
Parking Committee/Forum, 2001 box 9 folder 4
Committee Applications/Information, 2001-2002 box 34 folder 2
Athletic Advisory Committee, 2002 box 9 folder 5
SGA Education and Student Life Committee Meeting Materials, 2011 box 34 folder 3
Legislative Action Committee (folder 1 of 2), 2014-2015 box 32 folder 1
Legislative Action Committee (folder 2 of 2), 2014-2015 box 32 folder 2

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Series 3: Correspondence, 1955-2003

This series features correspondence from members of SGA to faculty and students on campus as well as several folders of correspondence to individuals off campus. The material in this series ranges from 1955-1971 with a small concentration from 2003. This series contains a fair amount of historical material, such as: a thank you card from Jackie Kennedy, 1963; material related to fears of communism on college campuses, 1965-1966; a letter from an upset parent regarding Jane Fonda's visit to campus in 1971; correspondence related to the proper conduct of female students during the 1950s and 1960s, especially in terms of interactions with males. This series also contains a collection of correspondence regarding the 2003 Board of Visitors decision to stop supplying students with emergency conception through the health center.

Title/Description Instances
Correspondence, 1955-1957 box 9 folder 6
Correspondence, 1955-1957 box 9 folder 7
Correspondence, 1958-1959 box 9 folder 8
Correspondence, 1958-1959 box 9 folder 9
Correspondence, 1959-1960 box 9 folder 10
Correspondence, 1960-1961 box 10 folder 1
Correspondence, 1961-1962 box 10 folder 2
Correspondence, 1962-1963 box 10 folder 3
Correspondence, 1963-1964 box 10 folder 4
Correspondence, 1964-1965 box 10 folder 5
Correspondence, 1965-1966 box 10 folder 6
Off-Campus Correspondence, 1965-1966 box 10 folder 7
Correspondence, 1966-1967 box 10 folder 8
Off-Campus Correspondence, 1966-1967 box 10 folder 9
Correspondence, 1968-1971 box 10 folder 10
Board of Visitors Debate, 2003, undated box 10 folder 11

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Series 4: Policies and Regulations, 1931-2000

This series contains material related to the different standards and regulations applying to the students of the school 1931-1971. Most of the material from this series is from the 1950s and 1960s. These documents provide interesting examples of the different social expectations of men and women during the period as well as the restrictive nature of the school's administration in comparison to current campus regulations. The material from the 2000s relates to the policies student representatives are to follow during meetings of the Student Senate.

Title/Description Instances
Rules and Regulations, 1931-1937 box 11 folder 1
Rules and Regulations, 1951, 1957-1958 box 11 folder 2
Rules and Regulations, 1958-1959 box 11 folder 3
Rules and Regulations, 1960-1961 box 11 folder 4
Rules and Regulations, 1961-1962 box 11 folder 5
Rules and Regulations, 1962, undated box 11 folder 6
Rules and Regulations, 1963-1964 box 11 folder 7
Rules and Regulations, 1964-1965 box 11 folder 8
Rules and Regulations, 1965-1966 box 11 folder 9
Rules and Regulations, 1966-1967 box 11 folder 10
Rules and Regulations, 1967-1971 box 11 folder 11
Student Government Association House Rules, 2000 box 11 folder 12
Parliamentary Procedures, undated box 11 folder 13

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Series 5: Meeting Minutes, 1929-2012

This series contains the minutes of the different branches of SGA, particularly Student Senate and the Executive Board, 1922-2012. There are two gaps in this series most notably between 1930-1940 with two smaller gaps in the 1970s and 2000s. These minutes generally provide information such as: meeting agendas, events taking place on campus, SGA members and committee chairs, as well as general insight into the everyday issues discussed in SGA meetings.

Title/Description Instances
SGA Minutes, 1929, 1956-1957 box 11 folder 14
SGA Minutes, 1940-1941, 1946-1949 box 11 folder 15
Summer Quarter, 1948-1952 box 11 folder 16
SGA Minutes, 1950-1952 box 11 folder 17
Minutes, 1958, 1962-1965 box 11 folder 18
Minutes, 1958-1966 box 11 folder 19
Minutes, 1960-1962 box 12 folder 1
Minutes, 1961 box 12 folder 2
Minutes, 1961-1963 box 12 folder 3
Minutes, 1965 box 12 folder 4
Minutes, 1965-1966 box 12 folder 5
Minutes, 1966-1971 box 12 folder 6
Minutes, 1977-1978 box 12 folder 7
Minutes, 1978-1979 box 12 folder 8
Minutes, 1979-1980 box 12 folder 9
Minutes, 1980-1981 box 12 folder 10
Minutes, 1981-1982 box 13 folder 1
Minutes, 1982-1983 box 13 folder 2
Minutes, 1983-1984 box 13 folder 3
Minutes, 1984-1985 box 13 folder 4
Minutes, 1985-1986 box 13 folder 5
Minutes, 1986-1987 box 13 folder 6
Minutes, 1987-1988 box 13 folder 7
Minutes, 1989-1990 box 13 folder 8
Minutes, 1990-1991 box 13 folder 9
Minutes, 1991-1992 box 14 folder 1
Minutes, 1992-1993 box 14 folder 2
Minutes, 1993-1994 box 14 folder 3
Minutes, 1993-1994 box 14 folder 4
Minutes, 1994 box 14 folder 5
Minutes, 1995-1996 box 14 folder 6
Minutes, 1997-1998 box 14 folder 7
Senate Minutes, 2000 box 14 folder 8
Senate Minutes, 2000-2001 box 14 folder 9
Meeting Minutes Notes, 2001 box 14 folder 10
Senate Minutes, 2001 box 15 folder 1
Senate Minutes, 2001 box 15 folder 2
Executive Council Student Senate Minutes, 2001-2002 box 15 folder 3
Executive Council Student Senate Minutes, 2001-2002 box 15 folder 4
Student Senate Meeting Agendas, 2001-2002 box 15 folder 5
Student Senate Meeting Recording, December 3, 2002
Original VHS, December 3, 2002 box 30 VHS UA0007-VHS-003
SGA Senate Meeting Recording, NAACP February Review, January 21, 2003
Original VHS, tape 1, January 21, 2003 box 30 VHS UA0007-VHS-001
Original VHS, tape 2, January 21, 2003 box 30 VHS UA0007-VHS-002
Executive Minutes, 2004-2005 box 15 folder 6
SGA Board of Visitors Meeting, 2011 box 34 folder 4
SGA Executive Board Meeting Agendas, 2011-2012 box 34 folder 5
Student Government Association Minutes, 2011-2012 box 15 folder 7

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Series 6: Legislative Files, 1989-2015

This series contains a mixture of bills and resolutions from SGA's Student Senate, 1989-2012, with the bulk from the 1990s. The series contains a large amount of resolutions related to the organization's contingency fund through which SGA assists in providing funding to different student organization on campus. However, there are also several folders of various bills presented to the Student Senate including proposed legislation that address contemporary social issues such as sexual orientation, campus issues such as better toilet paper, and student issues such as students' rights to privacy.

Title/Description Instances
Proposed Bills, 1989-1990 box 15 folder 8
Proposed Bills, 1990-1991 box 15 folder 9
Proposed Bills, 1991-1992 box 16 folder 1
Proposed Bills, 1992-1993 box 16 folder 2
Proposed Bills, 1993-1994 box 16 folder 3
Proposed Bills, 1994-1995 box 16 folder 4
Proposed Bills, 1996-1997 box 16 folder 5
Proposed Bills, 1997-1998 box 16 folder 6
Proposed Bills, 1998-1999 box 16 folder 7
Senate Bills, 1999-2000 box 17 folder 1
Bill Book, 2000 box 17 folder 2
Senate Bills, 2000 box 17 folder 3
Bill Book, 2000-2001 box 17 folder 4
Bill Book, 2000-2001 box 17 folder 5
Bill Book, 2000-2001 box 17 folder 6
Unnamed Binder, 2000-2001 box 17 folder 7
Hate Crimes, 2001 box 17 folder 8
Amendment Proxy Form, 2001-2002 box 17 folder 9
Student Senate Bills, 2001-2002 box 17 folder 10
Passed Constitutional Amendments, 2003 box 17 folder 11
Bills, 2002-2003 box 17 folder 12
Failed Constitutional Amendments, 2003 box 17 folder 13
Bills, 2004-2005 box 18 folder 1
Bills Killed in Committee, 2005-2006 box 18 folder 2
Bills Killed in Committee, 2005-2006 box 18 folder 3
Bills Killed in Committee, 2005-2006 box 18 folder 4
Gay, Lesbian, Bisexual, Transgendered (GLBT) Bill of Opinion, 2006 box 18 folder 5
DeLock and DiDom's Binder of Bills, 2007-2008 box 18 folder 6
DeLock and DiDom's Binder of Bills, 2007-2008 box 18 folder 7
Student Government Association Binder, 2008-2009 box 19 folder 1
Resolution, 2009-2010 box 19 folder 2
Contingency, 2009-2010 box 19 folder 3
Contingency, 2009-2012 box 19 folder 4
Bill of Opinion for American Sign Language Minor, 2011 box 19 folder 5
Resolutions, 2012 box 19 folder 6
Bills, 2012-2013 box 19 folder 7
Resolutions of 100th Senate, 2014-2015 box 19 folder 8

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Series 7: Financial Files, 1987-2014

This series contains a variety of financial documents ranging from purchase orders and yearly budget information to travel receipts. A majority of the materials in this collection are budget reports providing financial information for different fiscal years. These reports are usually connected to the creation of the university's front-end budgets and often include budget information for other campus organizations such as the University Program Board, The Breeze, Black Student Alliance, and Student Ambassadors. A majority of the material removed from this series were: purchase orders; accounting and banking information; invoices; and receipts. This material was removed due to the presence of account information and social security numbers, and/or it was deemed that the material had little research value.

Title/Description Instances
Miscellaneous Groups, 1987-1997 box 19 folder 9
Event Budgets, 1987-1998 box 19 folder 10
Internal Budgets, 1989-1990 box 19 folder 11
Internal Budgets, 1991-1995 box 20 folder 1
Budget Summaries and Financial Reports, 1994, 1997-1998 box 20 folder 2
Wheat First Reserve, 1994-1998 box 20 folder 3
Front End Budget, 1996-1998 box 20 folder 4
Executive Committee Trip to COSCO Convention, 1996, 1998-1999 box 20 folder 5
Ad Hoc Committee on Final Evaluation, 1998 box 20 folder 6
SGA Book Sale, 1998 box 20 folder 7
Account Code 121200, Media Services SGA Budgetary Receipts FY, 1998-1999 box 20 folder 8
Account Code 1214000, Postal Service SGA Budgetary Receipts FY, 1998-1999 box 20 folder 9
Account Code 121800, Telecommunications SGA Budgetary Receipts FY, 1998-1999 box 20 folder 10
Class Council Budgets, 1998-1999 box 20 folder 11
Contingency, Reserve and other Club Accounts: SGA Budgetary Receipts FY, 1998-1999 box 20 folder 12
Financial, 1998-1999 box 20 folder 13
Financial Statements Monthly Fiscal Year, 1998-1999 box 20 folder 14
Front End Budgets, 1998-1999 box 21 folder 1
SGA Budget, 1998-1999 box 21 folder 2
SGA Budget, 1998-1999 box 21 folder 3
SGA Budget, 1998-1999 box 21 folder 4
SGA Handouts, Miscellaneous Fiscal year, 1998-1999 box 21 folder 5
Parris Papers, 1998-2000 box 21 folder 6
Account Code 122300, Registration Fees, 1999 box 21 folder 7
Front End Budget, Old, 1999 box 21 folder 8
Miscellaneous Revenue SGA Budgetary Receipts, 1999 box 22 folder 1
SGA Budget, 1999 box 22 folder 2
Account Code 121800, Telecommunications, 1999-2000 box 22 folder 3
Contingency Account, 1999-2000 box 22 folder 4
Budget-Internal/Front End, 1999-2001 box 22 folder 5
Copier, 1999-2001 box 22 folder 6
Breeze Advertisements, 2000 box 22 folder 7
Financial, 2000 box 22 folder 8
Budgets, 2000-2001 box 22 folder 9
Contingency Criteria, 2000-2001 box 22 folder 10
SGA Budget, 2000-2002 box 22 folder 11
Miscellaneous, 2001 box 23 folder 1
Murder Mystery Receipts, 2001 box 23 folder 2
State Budget Information, 2001 box 23 folder 3
Account Code 121800, Telecommunications, 2001-2002 box 23 folder 4
Account Code 122100 Educational Training Workshops, 2001-2002 box 23 folder 5
Account Code 131100 Apparel Supplies, 2001-2002 box 23 folder 6
Account Code 131300 Stationary Forms, 2001-2002 box 23 folder 7
Account Code 137400 Education Supplies, 2001-2002 box 23 folder 8
Account Code 153400 Copier Contract, 2001-2002 box 23 folder 9
Account Code 221100 Peripheral Equipment, 2001-2002 box 23 folder 10
Account Code 124600 Cash Transferred, 2001-2002 box 23 folder 11
Miscellaneous revenues, 2001-2002 box 23 folder 12
Recycled Paper Project, 2001-2002 box 23 folder 13
SGA Financial Files, 2001-2002 box 23 folder 14
SGA Financial Files, 2001-2002 box 23 folder 15
Ask Karen, 2001-2003 box 23 folder 16
Front End Budgeted Advisory Board, 2001, 2003-2006, 2008 box 23 folder 17
SGA Budget, 2002 box 23 folder 18
Account Code 121200 and 121400, 2002-2003 box 24 folder 1
Account Code 137700, Photo Supplies, 2002-2003 box 24 folder 2
Conference on Student Government Associations, 2002-2003 box 24 folder 3
Executive Board Agendas, 2002-2003 box 24 folder 4
Monthly Statements, 2002-2003 box 24 folder 5
Karen to Sign, 2003 box 24 folder 6
Retreat Funding, 2003 box 24 folder 7
Ordered Office Supplies, 2003-2004 box 24 folder 8
Supply Room Companies, 2003-2005 box 24 folder 9
Front End Advisory Board and SGA Finance Committee, 2008 box 24 folder 10
Front End Budget, 2010 box 24 folder 11
Karen Mercer, 2012 box 24 folder 12
Front End Budget FY 2014, 2013 box 24 folder 13
Contingency, 2013-2014 box 25 folder 1
Contingency, 2013-2014 box 25 folder 2

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Series 8: Disciplinary Reports, 1922-1973

This series contains records of disciplinary hearings conducted by Student Council, 1922-1973. Examples of students' misconduct include smoking cigarettes, possession of smoking paraphernalia, riding with dates without proper permission, going downtown or off campus without proper permission, cheating on assignments and/or examinations, mild hazing, stealing books, shoplifting, and drinking. Punishments included warnings, being "campused," probation, and indefinite suspension.

The Family Educational Rights and Privacy Act of 1974 (FERPA) mandates that certain disciplinary files in this series be restricted. FERPA protection ends with the death of the student. Therefore, records are opened for research 80 years after their creation when it is presumed that the student is deceased.

Title/Description Instances
Student Council Minutes, 1922-1924 box 31 folder 1
Student Council Minutes, 1925-1933 box 31 folder 2
Presidents Council Minutes and Juror Lists, 1923-1947 box 31 folder 3
Disciplinary Reports, 1927 box 26 folder 1
Disciplinary Reports, January-June 1928 box 26 folder 2
Disciplinary Reports, October-December 1928 box 26 folder 3
Disciplinary Reports, 1929 box 26 folder 4
Disciplinary Reports, 1930 box 26 folder 5
Disciplinary Reports, 1931 box 26 folder 6
Disciplinary Reports, 1932 box 26 folder 7
Disciplinary Reports, 1933-1934 box 26 folder 8
Disciplinary Reports, 1935-1936 box 26 folder 9
Disciplinary Reports, 1937-1939 box 26 folder 10
Disciplinary Reports - RESTRICTED, 1940 box 26 folder 11
Disciplinary Reports - RESTRICTED, 1941 box 26 folder 12
Disciplinary Reports - RESTRICTED, 1942-1943 box 26 folder 13
Disciplinary Reports - RESTRICTED, 1944-1945 box 26 folder 14
Disciplinary Reports - RESTRICTED, 1949-1952 box 27 folder 1
Disciplinary Reports - RESTRICTED, 1953 box 27 folder 2
Disciplinary Reports - RESTRICTED, 1954 box 27 folder 3
Disciplinary Reports - RESTRICTED, 1955 box 27 folder 4
Disciplinary Reports - RESTRICTED, 1956 box 27 folder 5
Disciplinary Reports - RESTRICTED, Summer 1956 box 27 folder 6
Disciplinary Reports - RESTRICTED, 1957 box 27 folder 7
Disciplinary Reports - RESTRICTED, 1958 box 27 folder 8
Disciplinary Reports - RESTRICTED, 1958 box 27 folder 9
Disciplinary Reports - RESTRICTED, 1959 box 27 folder 10
Disciplinary Reports - RESTRICTED, 1960 box 28 folder 1
Disciplinary Reports - RESTRICTED, 1961 box 28 folder 2
Disciplinary Reports - RESTRICTED, 1962-1964 box 28 folder 3
Disciplinary Reports - RESTRICTED, 1965 box 28 folder 4
Disciplinary Reports - RESTRICTED, 1966 box 28 folder 5
Disciplinary Reports - RESTRICTED, 1967 box 28 folder 6
Disciplinary Reports - RESTRICTED, 1968 box 28 folder 7
Disciplinary Reports - RESTRICTED, 1969 box 28 folder 8
Disciplinary Reports - RESTRICTED, 1970 box 28 folder 9
Disciplinary Reports - RESTRICTED, 1971 box 28 folder 10
Disciplinary Reports - RESTRICTED, 1972 box 28 folder 11

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Series 9: Photographs, 2000-2014

This series features five different groups of photographs, 2000-2014. The bulk of these photographs are connected to the SGA research of the Forrest Hill Riot in 2000; however, there are also photographs of the Class of 2009 Ring Premiere, the SGA Halloween Party, JMU's Big Event, and one of SGA's lobbying trips.

Title/Description Instances
Forrest Hill Riot Research, 2000-2001 box 29 folder 1
Forrest Hill Riot Research, 2000-2001 box 29 folder 2
SGA Halloween, 2004 box 29 folder 3
SGA Halloween Reception, October 30, 2008 Media Cabinet 1 CD-R UA0007-OP-002
Ring Premiere Class of 2009, 2007 box 29 folder 4
Ring Premiere Class of 2009, 2007 box 29 folder 5
SGA Big Event, 2013, undated box 29 folder 6
SGA Group Photo on Canvas, 2015 box OV 2
SGA Event Photographs, undated box 29 folder 7
Lobbying Trip, undated box 29 folder 8

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Series 10: Scrapbooks, 2001-2009

This series contains material from eight different SGA scrapbooks dated 2001-2009. These scrapbooks have little descriptive text and mostly contain photographs of different SGA functions and events. These scrapbooks are some of the best representations of the SGA student experience, as the images in these book show the relationships and personalities of the individuals that comprise the organization. One of particular importance is the scrapbook containing the letters, pictures, and notes saved from the two-year anniversary memorial of 9-11. The SGA 2001-2002 scrapbook contains a photograph of SGA members with former Governor and Mayor Douglas Wilder and Senator Mark Warner.

Title/Description Instances
SGA, 2001-2002 box 29 folder 9
9-11 Cards and Letters, 2003 box 29 folder 10
SGA, 2003-2004 box 29 folder 11
Student Government Association, 2004-2005 box OV 1 folder 1
Student Government Association, 2005-2006 box OV 1 folder 2
SGA Be the Change, 2006-2007 box OV 1 folder 3
SGA, 2007-2008 box OV 1 folder 4
Student Government Association, 2008-2009 box OV 1 folder 5

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Series 11: Ephemera, 1930-2015

This series contains a variety of realia related to the history of SGA, 1930-2014. There are several large gaps in this series; 1931-1954, 1970-1980, and 2002-2012. The ephemera in this collection primarily comprises shirts, posters, academic regalia, and installation programs; however, there are additional items such as an SGA travel mug and several plaques. "Mr. and Ms. Madison 2014" sashes are included.

Title/Description Instances
Installation Ceremonies, 1930, 1955, 1957-1969 box 29 folder 12
Carrier Kutner Field Day Tournament Best Sportsmanship Award, undated box 29 folder 13
SGA Ephemera, undated box 29 folder 14
White COSGA Short-Sleeved T-Shirt, 2007 box OV 2
White Madisonfest Long-Sleeve T-Shirt, with James Madison written on the Left-Chest, with silhouette of James Madison on the lower back, 2010 box OV 2
White SGA Polo- with SGA logo on the left side of chest, undated box OV 2
Red @SGAjmu T-Shirt: has different hashtag phrases on the front, undated box OV 2
Green Class of 2013.5 T-Shirt- writing on the front pocket, undated box OV 2
Red Class of 2013.5 T-Shirt- writing on the front pocket, undated box OV 2
Purple SGA Lacrosse Penny- SGA written in white , bold letters on the front, undated box OV 2
Gray SGA Polo- Student Government Association James Madison University embroidered on the left side of chest with purple logo, undated box OV 2
Gray Big Event T-Shirt- purple writing with Wilson cupola, undated box OV 2
Red I'm Nerdy and I Know it T-shirt- Black outline of pocket with eye-glasses, undated box OV 2
Stainless steel SGA travel mug- SGA logo in purple, undated box OV 2
Student Government Association 100 Year Anniversary Button, undated box OV 2
Student Government Association Finance Team Calculator, undated box OV 2
Purple Class of 2015 T-shirt- JMU seal on the front pocket, undated box OV 2
Blue Class of 2015 T-shirt- JMU seal on the front pocket, undated box OV 2
Gray Ring Premiere Class of 2017 T-shirt- logo on the front left, undated box OV 2
Yellow Class of 2018 T-shirt – purple drawings places on campus, undated box OV 2
White SGA graduation regalia, undated box OV 2
Mr. Madison 2014 sash, 2014 box OV 2
Ms. Madison 2014 sash, 2014 box OV 2
SGA Posters, 2013-2014 box OV 3 folder 1
SGA Presents: Madison Fest, 2013
Class of 2015 Ring Premiere, 2013
Madison Week, 2013
Madison Fest, 2014
Class of 2017 Ring Collection Premiere, 2015
Class of 2014 Senior Bucket List, undated
Class of 2015 Senior Bucket List, undated
We Went to JMU When, undated
A Resolution to Harrisonburg/Rockingham Community, 2014
Student Government Association, Class Officer of the Year Plaque, 1995-2001 box OV 3 folder 2
James Madison University Homecoming: Most Spirited Award, 2004 box OV 3
COSGA Participation Award, 2002 box OV 3
Student Government Association: Outstanding Student at Large Plaque, 1983-2001 box OV 3
Student Government Association: Outstanding Student Senator of the Year Plaque, 1980 box OV 3

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