Carrier Library Conference Rooms – A/V Instructions

The instructions provided on this page are designed to assist with using the audiovisual equipment provided in the large Carrier Library conference rooms (1034, 2071, and 3031). These instructions will cover using the dedicated desktop provided in the conference, connecting personal laptop devices, and selecting devices (camera, microphone, and speakers) provided in each conference room.

If you encounter issues, please contact the LID Desk:

540-568-6799

LIDdesk@jmu.edu

Using the Desktop

Using Zoom on the Desktop

Using Personal Laptop Devices

Using Zoom with Laptops

Using the Desktop

1. Turn on the system and select ‘Desktop’

Tap the Extron touch panel screen (located on the wall near the display) to turn on the system. Press ‘Desktop’ from the device options (on startup, the desktop is automatically selected).

2. Sign in to the desktop using JMU eID

Using the wireless keyboard and mouse provided in the conference room, sign in to the desktop using your JMU eID. After a few second, you will be signed into the computer and you will be able to operate the computer as needed.

Continue for Zoom and Hybrid Meetings

3. Open the Zoom application

Open the Zoom application found on the desktop or by searching it on the taskbar below.

4. Sign in to Zoom

Once opening the Zoom application, sign in to Zoom using your JMU eID. After doing so, you can open any meetings that you have scheduled.

5. Selecting Camera in Zoom

Once starting your meeting, to use the provided camera in the room (located just below the display), press the up arrow next to the camera icon found on the taskbar in the Zoom application. The up arrow will allow you to select the camera labeled ‘USE THIS ONE’. You can also go to video settings where you can select ‘HD’ and deselect ‘Mirror My Video’.

6. Selecting Microphone and Speakers in Zoom

To connect to the dedicated room speakers and microphone (provided in the ceiling), click on the up arrow next to the microphone icon (or audio button). This will allow you to select the correct speakers and microphone to use in Zoom.

For the microphone, you will want to select ‘Speakerphone (USE THIS ONE)’.

For the speakers, you will want to select ‘Speakerphone (USE THIS ONE)’.

It is also recommended that you test both the speakers and the microphone prior to starting your meeting.

Using Personal Laptop Devices

1. Understanding Your Laptop Connections

In order to use the Carrier conference rooms with your own device, you must have a basic understanding of what connections your laptop requires. Most modern laptops have USB-C connections. However, there are some laptops that also (or exclusively) have HDMI connections. Make sure to check out the cable needed based on what your device can use. Cables provided are:

HDMI to HDMI

HDMI to USB-C

USB-A to USB-A (use to connect to camera and microphone)

2. Identify Hub Location

To connect up to the system with your laptop, locate the hub in which you connect your laptop to. The hub will include an HDMI port (for HDMI to HDMI cables or HDMI to USB-C cables) and a USB-A port (for USB-A to USB-A cables to connect to the camera and microphone.

3. Connect Cables into Laptop

Connect the provided cables into your laptop. There are also provided outlets if there is a need to charge your device.

4. Select ‘HDMI Laptop’ on Extron Touch Panel

On the touch panel, select the input labeled ‘HDMI Laptop’. Upon pressing that input, your device will be sent to the display in the room.

Please Note:

If you are not connected via the USB-A to USB-A (for camera and microphone), you will receive a message indication at the bottom of the touch panel screen letting you know this.

Mac users may encounter a window appearing on their laptop asking to ‘Mirror’ or ‘Extend’ the connected display. This message may also appear on the conference room display. It is recommended to ‘Mirror’ your display.

Laptop Audio:

You may need to change your audio output from the built-in speakers to the conference room system.

For Mac laptops: select the ‘Control Center’ icon — ‘Sound’ — ‘USE THIS ONE’

For Windows laptops: select the ‘Speaker’ icon (bottom right corner) — ‘Toggle’ icon (next to volume slider) — ‘Speakerphone (USE THIS ONE)’

Continue for Zoom and Hybrid Meetings

5. Open Zoom on Laptop

At this point, you should be able to open the Zoom application and start your meeting.

6. Selecting Camera in Zoom

7. Selecting Microphone and Speakers in Zoom

For the microphone, you will want to select ‘USE THIS ONE’.

For the speakers, you will want to select ‘USE THIS ONE’.

It is also recommended that you test both the speakers and the microphone prior to starting your meeting.